Administrative Clerk - Mailroom

About the Opportunity

As part of the Subrogation Division, the Administrative Clerk assists the day-to-day operations of the mailroom. This position is full-time and is an in-person work environment.

• Processes all incoming and outgoing mail.
• Manually monitor email folders and prepare documents to be scanned; these can include subpoenas and legal correspondence.
• Scans documents for all departments.
• Prepare outgoing certified mail.
• Log items arriving with tracking number, e.g. FEDEX, UPS, into an Excel spreadsheet.
• Operates mailroom machinery, including postage machine, copiers, telephone and voicemail systems, and computers.
• Picks up and delivers mail to departments within the office.

• 0-1 years of experience within an entry‑level position.
• Working knowledge of or ability to learn office equipment, including copiers and printers, fax machines, and phone systems.
• Familiarity with Microsoft Office Products.
• Very strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Possesses excellent skills in verbal and written communication.
• Must maintain confidential information.
• Demonstrates integrity and honesty in all aspects of job performance.
• Maintains a professional demeanor in all communications.
• Must be able to push and pull a mail cart.
• Lift up to 30 lbs.

• Have a strong understanding of the role.
• Begin building relationships and collaborating with peers.
• Develop effective time and priority management.
• Receive initial feedback about performance and use it to improve.
• Gain confidence in your abilities and feel more comfortable in your role.

• Master the tasks and responsibilities of the position, executing them with confidence and efficiency.
• Establish a strong network of internal relationships and be recognized as a key collaborator.
• Be entrusted with greater responsibility indicating the company’s confidence in your abilities.
• See opportunities for career progression and personal development.

Pay range
:
This is a non‑exempt position at an hourly rate of $23.00/hour.

• PTO, Paid Holidays, and Volunteer Days.
• Eligibility for health, vision, and dental coverage; 401(k) plan participation with company match, and flexible spending accounts.
• Tuition Reimbursement.
• Eligibility for company‑paid benefits including life insurance, short‑term disability, and parental leave.
• Remote and hybrid work options.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E‑Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process.

If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: