OCS- Transportation Office Manager

Transportation Department Office Manager

Job Goal:
To provide assistance and support to the Transportation Director in interfacing with the public and in operation of the transportation office.

Job Type: Classified | Job Class Code: 7773 | Position Type:
Hourly |

Reports to:

Transportation Director | Supervises:
Transportation Dispatcher, Transportation Secretary, Transportation Receptionist, Transportation PM Dispatcher | Terms of Employment:
Compensation will be determined based on a 260-day contract on the board approved 109 salary schedule. This position requires an 8-hour work day.

• High School graduate with some college or business college background.
• Previous secretarial experience.
• Word processing experience necessary.
• Understanding the responsibilities of all transportation staff.
• Public relations skills.
• Must be able to lift, push or pull 45 pounds and also be able to bend at the waist, kneel and reach above your head.

• Maintain office files regarding absentees, injury, disciplinary reports, driver CDL testing, drug screenings and other personnel matters.
• Complete required forms and make reports concerning injury, absentees and payroll matters.
• Process purchase orders and maintain files containing purchase order records. Process purchase orders in MUNIS for payment. Process invoices for payment of all bills approved by the Director of Transportation.
• Assume responsibility for ensuring all field trip requests are processed in accordance with district and department policies.
• Process all employees time in Frontline.
• Work in Versa Trans assisting parents and schools with questions regarding routes and student pickup information.
• Maintain a sufficient inventory of office supplies and order/reorder as required.
• Receive all incoming mail and pony items.
• Keep a supply of new driver packets on hand.
• Receive all incoming calls and visitors to the transportation office in a friendly, helpful and efficient manner.
• Assume responsibility for knowing current bus route data and assist in delivering information to parents and school staff.
• Assume responsibility in ensuring transportation secretaries / dispatchers and or receptionist perform their assigned duties.
• Assume responsibility in ensuring the transportation office operates in an organized and efficient manner.
• Assist transportation staff with benefits, payroll and personnel matters.
• Process all communications for the Director of Transportation.
• Conduct initial interview of bus driver and bus monitor applicants.
• Other duties as assigned by the Director of Transportation.

Adopted:
August 1, 1980

Revised:
September 1, 1984, September, 1991, June 30, 1998, August 6, 1998, July 1, 2006, January 13, 2014, October 30, 2014, July 1, 2021, July 1, 2022, April 2026