Legal Billing Specialist

Legal Biller

We are looking for a detail-oriented Legal Biller to join a legal organization in La Jolla, California in a contract capacity with permanent potential. This position supports the full billing cycle by preparing accurate invoices, coordinating electronic submissions, and addressing billing questions in a timely manner. The ideal candidate brings strong legal billing experience, sound judgment, and the ability to manage a high-volume workload while meeting client-specific requirements.

Responsibilities:

• Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges among clients, applying retainer balances, and readying invoices for submission.
• Process billable time and related charges for attorneys and paralegals in accordance with client billing instructions and firm standards.
• Transmit invoices through electronic billing platforms and investigate submission rejections or technical issues until resolved.
• Manage a substantial billing volume each cycle while maintaining accuracy, completeness, and timeliness.
• Verify invoice details and supporting records to ensure all billing information is correct before release.
• Research billing discrepancies, respond to inquiries, and provide practical solutions to resolve account-related concerns.
• Apply client guidelines consistently, including requirements tied to rates, billing schedules, documentation, and cost controls.
• Partner with the Billing Manager, billing team, and legal staff to address exceptions, coordinate priorities, and support billing-related projects.
• Use billing software effectively, including troubleshooting system issues that affect invoice preparation or submission.