Executive Assistant, HSDSC Dean's Office - 140777

Executive Assistant, HSDSC Dean's Office

The Executive Assistant provides executive level administrative support to the Dean, Associate Dean, Assistant Dean and Dean's Office on a wide range of projects and assignments, which are complex and confidential in nature and require discretion, tact, diplomacy, sound judgement and analytical and decision making skills.

They serve as a conduit for highly sensitive/timely information and communicates with diverse campus and community stakeholders including donors, visitors, community leaders and national and international corporate and government partners on behalf of the HSDSC Dean's Office as appropriate. The incumbent assists with or independently undertakes unique, sensitive and/or confidential projects as assigned by the Dean, Associate Dean or Assistant Dean.

These short- and long- term projects may involve a variety of diverse topics and could be highly strategic, sensitive and confidential in nature, including but not limited to data analysis, review, writing, research and documentation. The Executive Assistant also provides independent and comprehensive confidential administrative support for a broad range of critical and confidential projects.

Manages special programs which may comprise San Diego philanthropists, business founders, and community leaders. These meetings require advanced meeting management skills due to the highly political, confidential, and sensitive nature of the topics discussed and the VIP status of the attendees. These high level meetings require detailed organizational research, background analysis, exceptional organizational and writing skills and logistical orchestration. The Executive Assistant is expected to use innovative approaches to seek out information that is needed by the Dean, Associate Dean or Assistant Dean that is not easily or routinely available.

• Bachelor's degree in related area and/or equivalent experience/training.
• Extensive experience in assisting high-level leadership with complex and confidential calendaring, public relations, development, and community relations in a fast-paced environment.
• Demonstrated experience and proven ability to function with a very high degree of accuracy at an executive administrative assistant level and represent the University's best interest at all times.
• Solid analytical/problem-solving skills. Demonstrated analytical skills, including gathering, organizing, and reporting various types of data from disparate sources.
• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Proven skills to handle logistics from a wide variety of special events.
• Demonstrated strong work ethic to be responsible, accountable, and independently able to provide follow-up, complete tasks, anticipate needs and meet deadlines in a professional manner with accuracy, on time, and without reminders from others.

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional evenings and weekends may be required.