Executive Assistant

Description We are looking for a highly organized Executive Assistant to provide contract support to senior leadership in La Jolla, California. This contract position will focus on keeping executive schedules aligned in a fast-moving environment where priorities can shift quickly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage complex coordination tasks with professionalism and independence.

Responsibilities:

- Oversee and maintain demanding executive calendars for senior leaders, ensuring appointments and commitments are organized efficiently.

- Arrange, confirm, and adjust meetings across Outlook, Microsoft Teams, and Zoom while keeping all participants informed of updates.

- Monitor scheduling conflicts in advance and take proactive steps to resolve overlaps, timing issues, and competing priorities.

- Respond promptly to cancellations, urgent meeting requests, and last-minute calendar changes with a calm and solutions-focused approach.

- Support daily coordination for executive meetings by managing logistics and helping leaders stay on track throughout the day.

- Act as a dependable point of coordination for senior executives, using strong judgment to move scheduling matters forward with minimal supervision.

- Maintain a high degree of accuracy when handling a large volume of calendar activity and time-sensitive requests.

- Coordinate travel arrangements and related scheduling details to support executive business needs as required. Requirements - Demonstrated experience supporting senior executives such as presidents, CEOs, or other C-suite leaders.

- Strong background in managing complex calendars with frequent changes and multiple competing demands.

- Advanced working knowledge of Outlook, Microsoft Teams, and Zoom.

- Excellent organizational skills with close attention to detail and follow-through.

- Ability to work independently, absorb information quickly, and begin contributing with minimal training.

- Strong problem-solving skills and the ability to prioritize effectively in a fast-paced setting.

- Confident communication skills when interacting with executive leadership and external contacts. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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