Transportation Specialist

position title: transportation specialist

reports to: adult services director

flsa status: non-exempt

prepared by: nicole baylor, human resources director date: august 5, 2026

approved by: nicole baylor, human resources director date: august 6, 2026

summary : the transportation specialist is primarily responsible for the overall maintenance of the agency vehicle fleet by utilizing a preventative maintenance program. The transportation specialist is responsible for performing routine vehicle and trailer inspections to ensure vehicles are in good working condition. This position is also responsible for working with contractors and maintaining agency transportation procedures to meet local and state regulatory requirements, within a person-centered environment.

In addition, this position will work with colorado department of transportation (cdot) to ensure compliance with cdot rules and regulations and handle all cdot grant-related processes and procedures.

• maintain agency’s vehicle fleet by utilizing a well-developed preventative maintenance program with approved vendors.
• perform routine vehicle monitoring to inspect for safety hazards and report issues to supervisor.
• perform maintenance and repairs on agency fleet within the abilities and professional knowledge of the individual employee. Including but not limited to changing bulbs, batteries, windshield wipers, adding fluids, oil changes, brakes, tires, etc.
• maintain a file for each vehicle to include any preventive maintenance, repairs, accident reports, monthly mileage or any additional pertinent data and information deemed necessary by using agency software program.
• monitor mileage, fuel usage, and maintenance costs on a monthly basis and create trend analysis reports and report findings to appropriate personnel.
• maintain agency transportation policies and procedures to meet local and state regulatory requirements and update as necessary.
• pass the medication administration test with no more than two attempts and administer medication to clients according to physician orders and using appropriate administration techniques as outlined in the medication administration course.
• must be able to perform lifting and transferring techniques as trained and pass performance testing. The employee may occasionally lift and/or push and pull up to 100 lbs. Lifting may require floor to waist, waist to shoulder, or shoulder to overhead movement.
• driving of agency vehicles as necessary for transportation of clients and agency business as assigned.
• must, with or without reasonable accommodation,
• able to regularly sit, walk, stand, climb up and down stairs, physically restrain clients pursuant to training (when necessary) and sit at a computer for long periods of time and repeat the same hand, arm, or finger motion many times (typing, data entry).
• communicate through speech with individuals in service and public in both quiet and noisy environments.
• operate a personal computer and related software.
• tolerate various levels of stress and meet deadlines with severe time constraints.
• demonstrate specific vision abilities which include close, distance, and depth perception and able to read handwritten or typed material, and able to adjust focus.
• work and concentrate in both noisy and quiet environments.
• squat, stoop, kneel, and reach above the head. Forward motion will occasionally be required.
• work inside the building a majority of the time.

essential duties include the physical demands listed below.

• 12. Maintain vehicle licenses and registration for entire agency vehicle fleet.
• 13. Create and maintain vehicle inspection logs and report findings and trends to appropriate personnel.
• 14. Maintain vehicle safety kits for all vehicles.
• 15. Notify supervisors of vehicle misuse or neglect by staff.
• 16. Purchase and maintain vehicle supplies such as washer wiper fluid, oil, ice scrapers, etc.
• 17. Work with colorado department of transportation (cdot) to secure grants and vehicle procurement, including working with cdot vendors from the beginning of the grant cycle to the end of securing a…