Administrative Clerk

Job Details

Job Location:

14900 Imperial Hwy - La Mirada, CA 90638

Salary Range: $23.00 - $25.00 Hourly

The Administrative Clerk provides clerical, administrative, and project support to the Vice President of Human Resources and assists the Human Resources, Payroll, and Education departments with a variety of administrative functions. This position also provides general support to other departments throughout the organization as assigned. The Administrative Clerk plays a key role in maintaining accurate records, coordinating administrative processes, managing documentation, and ensuring efficient day-to-day departmental operations.

• Provide administrative and clerical support to the Vice President of Human Resources.
• Assist with HR projects, routine clerical support, and departmental initiatives.
• Maintain employee files and HR documentation in accordance with organizational policies and confidentiality requirements.
• Prepare correspondence, reports, forms, spreadsheets, and presentations.
• Assist with onboarding, orientation preparation, employee events and employee record management.
• Schedule meetings, interviews, and appointments as directed.
• Support compliance and accreditation activities through document preparation and record maintenance.

• Assist with payroll-related clerical functions, including data entry, filing, and document organization.
• Maintain payroll records and supporting documentation.
• Prepare payroll reports and spreadsheets as requested.
• Support payroll audits and reconciliation activities by gathering and organizing required information.
• Assist with payroll-related projects as assigned.

• Assist with scheduling educational programs, training sessions, and staff development activities.
• Prepare training materials, attendance records, and educational documentation.
• Maintain training files, databases, and reporting records.
• Support special projects and departmental initiatives related to employee education and development.

• Provide clerical assistance to various departments throughout the organization as assigned.
• Answer phones, route calls, greet visitors, and respond to inquiries professionally.
• Manage incoming and outgoing correspondence, mail distribution, and document processing.
• Perform data entry, scanning, filing, copying, and record maintenance.
• Order and maintain departmental office supplies.
• Assist with meeting preparation, agendas, minutes, and follow-up activities.
• Support special projects, administrative initiatives, and organizational events.
• Perform other duties as assigned.

• High School Diploma or equivalent required.
• Associate degree in Business Administration, Human Resources, or related field preferred.
• Minimum of one (1) year of clerical, administrative, or office support experience preferred.
• Experience supporting Human Resources, Payroll, Healthcare, Education, or administrative departments is preferred.

• Strong organizational and time-management skills.
• Ability to handle multiple projects and changing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and collaboratively with staff at all levels.
• Strong customer service and interpersonal skills.
• Ability to learn new software, processes, and organizational systems.