Billing Specialist WAWF

Billing Specialist with WAWF experience

Remote

Must be available for occasional meetings in La Plata, MD

US citizenship required per government contract

Must be able to obtain Secret clearance  

System One is seeking a Billing Specialist to work for a government contractor in the Washington DC Metro area. This is a great opportunity to join a team of fast-paced and dedicated professionals.

Job Description:

The Billing Specialist is responsible for the preparation, submission, tracking, and collection of invoices for government contracts and commercial customers. This position ensures compliance with Federal Acquisition Regulation (FAR) requirements, Defense Contract Audit Agency (DCAA) standards, and customer-specific billing requirements. The role manages accounts receivable activities, invoice processing, collections, payment reconciliations, contract closeouts, and supports reporting requirements while collaborating closely with the Program Management Office (PMO).

Primary Duties and Responsibilities:

- Process semi-monthly and monthly invoices in JAMIS

- Work closely with PMO team to troubleshoot invoice and payment issues

- Enter invoices in WAWF and/or Prime systems

- Mail invoices to Primes and DCAA

- Enter customer payments and deposits in JAMIS

- Send daily payment deposit updates to management

- Perform weekly review of the AR aging, following up on late payments

- Perform payment reconciliations

- Validate government de-obligation requests prepared by PMO

- Assists with data calls for year-end financial statements and DCAA audits.

- Finalize and submit contract closeout invoices

- Completes schedules I & K of the incurred cost submission

- Cross-train with accounts payable department and act as a back up as needed

- Maintains AR files

- Other duties as assigned to support the needs of the Finance Department

Required Qualifications:

- Minimum 3 years of experience generating billings in JAMIS, Deltek CostPoint, or similar system

- 3-5 years of experience entering Prime invoices in WAWF

- Experience generating Cost Plus, T&M and FFP invoices

- Knowledge of FAR regulations and DCAA invoicing requirements

- Secret security clearance or ability to obtain a Secret Clearance

- Experience with collections

- Ability to work remotely

Education Requirements:

- Associates Degree in Business, finance or related field

- Security Clearance Requirements:
Secret - ability to obtain one

Physical, Work Environment & Conditions:

Typical office environment:

- Must be able to sit or stand at a workstation for extended periods.

- Must be able to view computer screens for long periods.

- Must be able to communicate clearly with teams and end-users.

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System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.