Document Specialist II

Pro Source, a leader in right of way, acquisition, and relocation industry, is searching for a Document Specialist II for an ongoing project located in La Porte, Indiana. Headquartered in Minneapolis, MN, Pro Source is poised for expansion and growth and is looking for the perfect Document Specialist to add to our team.

This position will be worked onsite in La Porte, Indiana; no per diem will be available.

The Document Specialist II focuses on independently managing complex documents and processes from reviewing records for accuracy, preparing documents as needed for project assignments, and working alongside other team members to ensure accuracy and completeness. This role represents the mid level tier of Pro Source’s Acquisition Career Framework.

• Assist with training and mentoring of entry level staff on document procedures and standards.
• Independently prepare and format documents using templates (deeds, easements, permits, tracking forms).
• Verify legal description, ownership data, parcel information and supporting records.
• Creating, coordinating, and maintaining all controlled document files, both hard copy and electronic versions.
• Communicate effectively with other team members to resolve missing or incorrect information.
• Identify and implement improvements to document management system.
• Ensure documents meet all company and regulatory standards.
• Coordinate document flow between ROW agents, attorneys, and project teams.
• Review and quality-check work completed by entry-level document specialist.
• Submit documents for recording with correct county or agency offices.
• Assist with project completion documentation and archiving.

• High School Diploma or its equivalent;
  Associate degree in business, legal studies, real estate or related field preferred.
• 3-5 years of experience in administrative, legal, clerical, or document control experience.
• Demonstrated experience preparing and reviewing complex documents.
• Strong working knowledge of document workflows and recordkeeping practices.
• Ability to work independently or with a group and prioritize tasks effectively.
• Effective written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software applications.

The Document Specialist II will spend a significant amount of time working in the office, using a computer and other standard office equipment. The position will require regular travel to meet with landowners, businesses, or other viable entities. The job may require sitting or standing for extended periods and may involve some light lifting or carrying documents or equipment.

The salary range provided is a good faith estimate that may vary.

To determine final compensation, experience will be measured by considering prior work experience or activities that are related to this role. Here at Pro Source we carefully consider a variety of factors including job size & complexity, required experience, knowledge and/or skills.

Pro Source is an equal opportunity employer offering all full-time employees a comprehensive benefits package including medical, dental, vision, disability insurances, retirement savings plans, and time off including PTO and holidays.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.