Secretary, Executive Directors - Academics

Position:
Secretary, Executive Directors - Academics

PRIMARY PURPOSE:

Facilitate the efficient operation of the School Leadership Office and provide clerical services to the Executive Directors in the Academics department. Work under minimum supervision to provide advanced clerical services to the administrator(s) assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED
• Advanced clerical training courses preferred

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex administrative activities

Experience:

• Three years or more of advanced secretarial experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Clerical Support

Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.

Schedule appointments and maintain the administrator's calendar.

Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.

Make travel arrangements including making hotel reservations and turning in conference registration forms.

Reception and Phones

Answer incoming calls and greet visitors.

Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.

Policy, Reports, and Correspondence

Compile pertinent data used to prepare various required state and local reports.

Prepare purchase orders and payment authorizations as directed.

Compile, maintain, and file all reports, records, and other documents as required.

Other

Comply with policies established by federal and state laws and regulations, and local board policy.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Complete duties as assigned by the supervising School Leadership Office administrator(s).

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Other Information

Apply online , attaching a resume and letter of interest. Three current references must be received; one of these references must be from your current supervisor.

The district contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.

Pay Grade: Paraprofessional, Pay Grade 5, 240 Days

Minimum: $17.30

Midpoint: $20.85