Supervisor, Receiving

La Porte Independent School District Maintenance & Operations - La Porte, Texas

Starting Date: Immediately

Position: Supervisor, Central Receiving

Primary

Purpose:

Responsible for the supervision, coordination, and management of the receipt, distribution, documentation, and delivery of all district materials, supplies, equipment, and mail. This position ensures accurate inventory tracking, timely deliveries, proper receiving procedures, and compliance with district purchasing and accounts payable requirements. The role also serves as backup to the Warehouse Supervisor as needed.

• GED / High School Diploma, preferred
• Valid Texas Driver’s License; must be insurable by district's insurance carrier
• Forklift certified (willing to obtain within 30 days)

• Excellent organizational, communication, and interpersonal skills
• Ability to read and comprehend guidelines, manuals, and publications
• Ability to train staff on assigned responsibilities
• Ability to operate district-wide computer system
• Ability to supervise staff as assigned

• Three years experience in a warehouse-related work environment preferred

Receiving and Distribution

• Receive, inspect, verify, and document all materials, supplies, equipment, furniture, and deliveries received district wide
• Unload and load packages from various different carriers
• Verify shipments against purchase orders, packing slips, and receiving documents for accuracy and completeness
• Identify and report damage, missing, or incorrect items and coordinate corrective actions with vendors and purchasing staff
• Coordinate and schedule deliveries of materials, equipment, and supplies to campuses and departments
• Maintain organized receiving and storage areas to ensure safe and efficient operations
• Ensure timely distribution of all incoming materials to the appropriate location

Returns and Vendor Coordination

• Coordinate and process all district returns, exchanges, warranty claims, and vendor credits
• Communicate with vendors regarding damaged, defective, or incorrect shipments
• Maintain documentation related to returns, credits, and replacement items
• Track outstanding returns and ensure timely resolution

Mail and Delivery Services

• Coordinate and oversee district mail services, including internal mail distribution and outgoing deliveries
• Schedule and coordinate driver routes, campus deliveries, mail deliveries, custodial supply deliveries, and special shipments
• Ensure timely delivery of mail, packages, and district materials
• Maintain records of deliveries and shipments as required

Central Receiving Operations

• Operate warehouse equipment in accordance with safety regulations and district procedures
• Ensure compliance with district safety standards and warehouse best practices
• Maintain a clean safe working environment

Warehouse Operations

• Serve as backup to the Warehouse Supervisor during absences or as assigned utilizing Brightly inventory
• Operate warehouse equipment in accordance with safety regulations and district procedures
• Complete periodic inventory counts and audits
• Support inventory control

Purchasing and Accounts Payable Documentation

• Complete receiving transactions in the district’s financial management system (eFinance) accurately and in a timely manner
• Process and maintain all receiving documentation required for accounts payable
• Match packing slips with purchase orders and receiving records to ensure proper payment processing
• Maintain records of all receipts, deliveries and returns

Other Duties

• Maintain positive working relationships with district staff, vendors, and contractors
• Comply with all district policies, procedures, and safety requirements
• Perform all other duties as assigned by Director of Maintenance & Facilities

Central receiving and drivers

Reading, writing, and understanding written and verbal instructions; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling (weighing up to 50 pounds), twisting; repetitive hand motions; frequent keyboarding and mouse use; frequent walking, climbing ladders and scaffolding; grasping/squeezing, wrist flexion/extension, overhead reaching; frequent driving; heavy lifting and carrying (50 pounds and over) on a daily basis. Exposure to seasonal weather changes, working around machinery with moving parts or vehicles, dampness, humidity, slippery or uneven walking surfaces, occasional exposure to dangerous chemicals.

Pay Grade: Manual Trades Pay Grade 4, 250 Days

Min: $16.48/hour

Mid: $19.86/hour

Salary based on job-related experience.

The district contributes $400/monthly to the cost of employee-only health insurance which is $175/monthly greater than the state required amount of $225/monthly.

• Citizenship, residency or work visa required

Full-Time

5799390

Posted until filled