Billing Clerk

JOB SUMMARY:

The Billing Clerk performs various clerical activities including data entry, information verification, and bill generation for the company. They perform general office duties such as faxing documents, filing, scanning, typing invoices, mailing, and answering phone calls.

• Creates and issues invoices to customers from service orders and shipping orders.
• Files and requests customer resale exemption certificates.
• Creates and processes credit memos.
• Verifies invoice billing and credit memos are coded to the correct general ledger account(s).
• Maintains and files BOL, Service orders, Pack Slips, and other billing related documents.
• Maintains and updates customer accounts payable contacts and submits invoices per customers instructions.
• Creates and issues deposits, progress, and final billings for sale of generator units.
• Collects all information needed to calculate bills receivable.
• Checks data input into the accounting system to ensure accuracy of billings.
• Verifies continuously customers are billed the correct state and/or city sales tax.
• Confirms freight charges are billed correctly.
• Submits invoices into customer websites/portals and corrects rejected invoices accordingly.

This job has no supervisory responsibilities.

Equal Opportunity Employer / Disabled / Protected Veterans