Office Technician​/Bilingual; SHHS); Transfer

Office Technician / Bilingual

Under direction provides a variety of clerical and secretarial support services involving complex and diverse activities; coordinates communication in both English and Spanish between administrators, District and site personnel, parents, students and the general public.

Essential Job Functions:

• Assists other personnel, administrators, community, public agencies, parents and employees, etc. for the purpose of providing support, information and backup of assignments; and, coordinating activities.
• Communicates in Spanish both orally and in writing, translating documents, conversation and correspondence to parents, etc. for the purpose of communicating and disseminating information and providing assistance as may be required.
• Handles funds (e.g. petty cash, activity funds, fees etc.) as may be required for the purpose of recording receipts and reconciling expenses; and, ensuring compliance with district financial and legal requirements.
• Maintains various files and records (i.e. schedules, requisitions, purchase orders, supply inventory, etc.) for the purpose of providing current, accurate information and/or documentation.
• Performs various assigned activities (e.g. program budgets, work related injuries, claims, security radios, etc.) for the purpose of ensuring efficiency of office and compliance with established guidelines and financial, legal, and/or administrative requirements.
• Processes materials and documents (e.g. applications, attendance and payroll reports, agendas, minutes, claims, enrollments, mail, etc.) for the purpose of disseminating to appropriate parties.
• Responds to inquiries of staff, the general public, etc. for the purpose of evaluating situations, providing information and/or direction to appropriate personnel as may be required.
• Supports assigned administrative personnel for the purpose of assisting them with their job functions of maintaining overall site operations.

Other

Job Functions:

• Administers first aid and assists with medication for the purpose of meeting health care needs.
• Attends meetings as needed for the purpose of conveying and/or gathering information required to perform functions.
• Maintains inventory of products, forms and supplies for the purpose of ensuring availability of required items.

Essential

Job Requirements
- Qualifications:

• Skills, Knowledge and/or Abilities
  
  Required:
  
  Ability to operate standard office equipment. Ability to utilize pertinent software applications. Ability to perform standard clerical and secretarial procedures. Ability to perform standard bookkeeping/accounting procedures. Ability to communicate with persons of varied cultural and educational backgrounds. Ability to perform basic first aid and health care. Ability to plan and manage projects. Ability to prepare and maintain accurate records. Ability to communicate effectively in English and Spanish, both orally and in writing.
• Physical Requirements:
  
  The Office of Classified Personnel Services embraces the Americans with Disabilities Act (ADA). The requirements of the position are maintained in the Personnel Department; and, individuals shall be able to perform the essential functions of the position.
• Education Required:
  
  High School graduate or equivalent and two (2) years increasingly responsible clerical and secretarial experience.
• Licenses, Certifications and Testing
  
  Required:
  • Must possess or have the ability to obtain a valid First Aide Certificate within 90 days after initiation of employment.
  • Fingerprint/criminal justice clearance.
  • Tuberculosis clearance.
  • Written examination.
  • Typing examination at 45 net words per minute from clear copy.