Fleet Manager

Reporting to the Fleet and Safety Manager, the Fleet Manager is responsible for overseeing the management and operation of the fleet. They will develop and implement strategies, policies, and safety programs, while also maintaining accurate records and preparing reports on fleet performance. This position will leverage strong fleet management knowledge, decision‑making skills, data analysis abilities, safety commitment, and financial acumen to make data‑driven decisions to enhance operational efficiency.

The Fleet Manager will support the Fleet and Safety Manager with vehicle fleet and operations and acts as a liaison between the internal team and outside vendors.

• Oversee s the overall management and operation of the fleet, including vehicles, drivers, and maintenance.
• Develop s and implement s efficient fleet management strategies and policies to optimize fleet utilization and minimize costs.
• Ensure s compliance with local, state, and federal regulations related to vehicle safety and licensing.
• Plan s , review s , and approve s vehicle maintenance, repairs, and inspections to ensure fleet reliability and minimize downtime.
• Monitor s and analyze s fleet performance, including fuel consumption, vehicle utilization, and maintenance expenses.
• Collaborate s with the supply chain department and vendors to maintain a reliable supply for fleet‑related resources.
• Coordinate s with the Safety team to promote a culture of safety within the fleet program .
• Maintain s accurate and up‑to‑date records, including vehicle maintenance logs, driver records, and compliance documentation.
• Stay s up to date on industry trends, regulations, and technological advancements to implement relevant changes and improvements in fleet management practices.
• Prepare s regular reports and presentations on fleet performance, costs, and operational efficiency for management review.
• Coordinate s with other departments, such as operations, projects, and finance, to ensure the seamless integration of fleet operations with overall business objectives.
• Identifi es and implement s cost‑saving measures, such as optimizing fuel efficiency, streamlining maintenance processes, or exploring alternative transportation options.
• Manage s relationships with external stakeholders, such as insurance providers, regulatory agencies, and vehicle manufacturers, to ensure compliance and access to necessary resources.

• Administer s the processing and maintenance of vehicle documents including reports, registration, and insurance cards.
• Manage s vehicle inspections, maintenance records, performance monitoring, and record keeping.
• Ensure s drivers' adherence to FMCSR's (Federal Motor Carrier Safety Regulations) when applicable.
• Verif ies that all team members in company vehicles are adhering to rules, regulations, and policies.
• Manage s vehicle change requests, transfers, and coordinate registration renewals.
• Manage s fuel card maintenance, distribution of license plates to fleet vehicles, and distribution of insurance .
• Monitor s vehicle fuel fraud alerts and conduct investigations accordingly.
• Manage s the transportation of vehicles across Service Centers.
• Ensure s preventive maintenance tasks are being completed timely on vehicles.
• Coordinate s vehicle sales, pick‑ups, terminations, and remarketing.
• Add s and remove s company drivers from various systems, as needed.
• Review s and approve s parts and labor on vehicle repair requests.
• Monitor s accident claims and provide s guidance to the leadership team .
• Manage s and track s rental vehicles.
• Maintain s live vehicle related reports such as new vehicle status, rentals, fleet spend, downtime , and utilization
• Act s as…