Administrative Assistant​/Dispatcher

Under immediate supervision, this role provides essential operational coordination, data management, and logistics support for the facility. The position acts as a central hub between customers, customer service representatives (CSRs), managers, and transport drivers to ensure efficient daily routing and administrative compliance with federal, state, and local regulations (such as DOT, EPA, and RCRA).

Build, print, and balance daily routes for drivers using company routing systems. Issue necessary documentation including route sheets, shipping papers, and barcode labels.

Dispatch drivers for extra or missed pick‑ups, conduct daily driver debriefs, and assist team members with basic electronic logging or device troubleshooting.

Review, maintain, and file Department of Transportation (Use the "Apply for this Job" box below). Vehicle Condition Reports (VCRs), and Driver Qualification Files (DQFs). Track and input hours via regulatory software (e.g., JJ Keller or SAP).

Manage the life cycle of printed waste manifests, Land Disposal Restrictions (LDRs) paperwork, and compliance labels. Scan, track, and mail copies to appropriate customers and state environmental agencies.

Respond to customer inquiries regarding schedules, product orders, and pick‑up requests. Answer and route facility telephone calls and assist walk‑in visitors.

Maintain accurate electronic and paper files, spreadsheets, and rosters. Enter operational data, update billing packets based on arriving waste documentation, and sort/distribute incoming mail.

High school diploma or GED equivalent.

Experience:

Previous experience working in an office administrative support, transportation, or logistics environment.

Proficiency with Microsoft Office products (Word, Excel, Outlook), including the ability to manage basic formulas in spreadsheets. Comfort learning specialized tracking software (SAP, electronic logging devices).

Strong verbal and written communication skills to interface effectively with truck drivers, plant operations personnel, and external clients.

Associate or Bachelor's degree (particularly in environmental science, chemistry, biology, or business logistics). 2+ years of direct experience in waste management routing, dispatching, or industrial logistics. Familiarity with hazardous materials transportation regulations, EPA manifests, and DOT compliance rules.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https:// Your Rights
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The pay transparency policy is available here: https://.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. /resources

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.