Accounts Payable Coordinator

Job Description

This role focuses on high-volume, accurate processing of vendor invoices in a structured accounts payable environment. You will support multiple project locations, ensure compliance with tax and internal control requirements, and provide excellent customer service to internal and external partners. This position offers significant opportunities for growth, including job shadowing and development programs, in a collaborative and performance-driven culture.

A contract‑to‑hire position based out of La Vista, NE. This role is 100% on‑site for the first 90 days, with up to two work‑from‑home days per week thereafter based on performance.

• Process a high volume of vendor invoices accurately and efficiently, consistently meeting defined productivity and quality metrics (approximately 375 posted invoices per week with a 99.0% quality check rate).
• Perform three‑way match reconciliations by comparing purchase orders, goods receipts, and invoices to ensure accuracy before payment.
• Apply appropriate tax plans to vendor invoices for multiple project locations, following established guidelines and procedures.
• Follow established accounts payable processes, procedures, and internal controls to ensure compliance and accuracy in all transactions.
• Provide excellent customer service to internal and external stakeholders, responding promptly to inquiries and promoting a sense of urgency around business‑critical issues.
• Identify and communicate opportunities for process improvement within accounts payable workflows, and collaborate with internal and external partners to increase efficiency.
• Utilize Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams, to manage daily tasks and communications.
• Use ERP systems, including SAP or similar platforms, to enter, track, and reconcile invoices and payments.
• Perform data entry, invoice processing, reconciliation, and other clerical tasks with a high level of attention to detail and accuracy.
• Maintain reliable and consistent attendance, adhering to standard business hours and demonstrating professionalism and punctuality.
• Collaborate with team members in a positive, friendly, and supportive manner to build a cohesive and high‑performing team environment.
• Adapt to changing priorities and processes, demonstrating agility, problem‑solving, and a willingness to learn and take on new tasks.
• Proactively address issues and discrepancies in invoices or payments, working across functions to resolve problems quickly and effectively.

• Experience in customer service, accounting, or business support roles, preferably in a professional office setting.
• Demonstrated experience working standard business hours in a professional environment, with a track record of reliability, punctuality, and strong work ethic.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
• Experience with accounts payable processes such as invoice processing, three‑way matching, purchase order reconciliation, and payment processing.
• Strong data entry skills with a focus on accuracy and speed in handling high volumes of invoices.
• Experience using ERP systems; SAP or similar platforms are highly beneficial.
• Ability to provide excellent customer service to internal stakeholders, including active listening, clear communication, and empathy.
• Strong organizational skills with the ability to multitask, handle a high workload, and maintain focus under pressure.
• Detail‑oriented approach to reconciliation, invoice review, and quality control.
• High sense of responsibility, reliability, and dependability in meeting deadlines and performance expectations.
• Effective verbal and written communication skills, with the ability to collaborate across teams and functions.
• Self‑motive and driven mindset, with a performance‑oriented approach and comfort working toward weekly expectations.
• Agility and adaptability, with openness to change, willingness to learn, and comfort making and learning from mistakes.
• Calm and emotionally intelligent demeanor, able to remain composed under pressure.
• Strong analytical and…