Office Professional VI - Substitute Services - Human Resources

Overview

Employment Begins: 2025-26 school year

8.0 hours/day, 5 days/week, 260 days/year

* Note that all applicants will be required to take an assessment, if you haven’t taken one in the last year. The assessment will be sent to the email you apply with. Please check your email and junk folder regularly.

STANDARD POSITION DESCRIPTION

SUBSTITUTE SERVICES

Classification: OP VI – Senior Administrative Specialist |

Location:

Assigned Department

Reports to:

Department Administrator(s) or Supervisor(s) | FLSA Status:
Non-Exempt

Bargaining Unit: NTAOTE

This is a standard position description to be used for positions with similar duties, responsibilities, classification and compensation. Employees assigned to the position description may or may not perform all the essential functions indicated in this position description. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

This position will provide critical technical, analytical, and office management support for a major division of the school district. Incumbent serves as the senior technical/clerical staff member responsible for supporting the office administrator and, as appropriate, providing administrative and technical leadership to department office staff.

This position will assist the department administrator(s) in the management of various areas including but not limited to: maintaining record systems, planning, organizing, and participating in the administrative, clerical, and data management operations related to their assigned responsibilities. Manage, maintain, and monitor various records in areas of responsibility i.e. employee information, office information, various budgets, accounting records, payroll records, invoices, etc.

Responsibilities also include maintaining a close liaison with schools, district employees, vendors, and other educational facilities. Responsibilities may also include maintaining department calendar; scheduling appointments; making travel and conference arrangements; establishing work plans; delegating duties; monitoring progress and assessing program effectiveness.

The District represents a thriving, diverse community. Approximately 50% of our students embody distinctive and unique backgrounds. We seek an individual with the ability to successfully work with all families in our community. The selected candidate must demonstrate a commitment to strengthening community engagement and communication with the District’s diverse populations.

Works under the general supervision of the department administrator. Work is controlled and/or guided by state statute and state administrative code, professional practice, school and district policies and procedures, collective bargaining agreements, and directions and expectations established by the administrators(s). Employee is expected to administer and process the general operations and activities of their assigned department with limited need for assistance from the administrator except in unusual or difficult matters or in situations for which there is no district precedent.

Employee is responsible for communicating with and coordinating the efforts of other team members towards a common objective and shared success.

• Clerical and Technical Support. Provides clerical and technical support to the office administrator and other administrative staff. Maintains records to include scheduling and conflict resolution; schedules meetings; formats and processes correspondence, staff evaluations, forms, memoranda, and reports from handwritten drafts, dictation; duplicates; or computer drafts and distributes materials. Makes travel arrangements and prepares and submits all required paperwork. Maintains confidential records, emergency procedures and information.
  
  May have regular authorization to sign designated forms for the administrator(s). As requested, or assigned,…