Policy Section Administrative Assistant; Administrative Assistant

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant
3) within the Solid Waste Management (SWM) program.

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

• This position is eligible for telework and flexible schedule options.
• The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period, an alternate flex schedule may be negotiated. This position also has the option of working five-days‑week in the office.
• Schedules are dependent upon position needs and are subject to change.

• Apply by March 4, 2026.
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

In this role, you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development, food waste reduction, organic materials management, and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings, tracking legislative activities, and helping to make sure our public documents meet accessibility and plain language standards.

Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.

• Use plain language and complete document accessibility reviews.
• Schedule and facilitate virtual meetings with interested parties via Zoom or Teams.
• Work with Policy Section to format and send Gov Delivery bulletins.
• Schedule travel arrangements and process travel paperwork.
• Work with contract managers to submit invoices for payment.
• Coordinate with other Solid Waste Management Administrative Assistants to ensure full coverage for the program.
• Work with staff to ensure records are managed to meet retention requirements.

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

High school graduation or GED.

AND

Four (4) years of experience and/or education as described below:

Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, which must include the following:

• Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
• Experience coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
• Experience prioritizing and managing multiple assignments; exercising sound judgement and problem‑solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.

Education: in business administration, public administration or closely aligned field.

• 4 years of experience.
• 3 years of experience AND 30‑59 semester or 45‑89 quarter college credits.
• 2 years of experience AND 60‑89 semester or 90‑134 quarter college credits (Associate’s degree).
• 1 year of experience AND 90‑119 semester or 135‑179 quarter college credits.
• Bachelor’s degree or above, in a related field.

• Financial & administrative compliance experience: preparing, reviewing, and tracking purchasing, travel, grants, contracts, and related documentation to ensure accuracy, timeliness, and compliance with agency policies.
• Use office software, collaboration tools, virtual platforms, and office systems to support efficient workflow and communication.
• Experience providing high-level, confidential administrative support to managers and staff; coordinating daily…