Substitute Office Professional

Position: 2026-27 Substitute Office Professional
Employment Begins: 2026-27 school year

Applications will not be processed until July and August 2026

* Note that all applicants will be required to take an assessment,

if you haven't taken one in the last year. The assessment will be sent to

The email you apply with. Please check your email and junk folder regularly.

OFFICE PROFESSIONAL III - ADMINISTRATIVE ASSISTANT

STANDARD POSITION DESCRIPTION

PRESCHOOL, ELEMENTARY REGISTRAR & ATTENDANCE

Building Administrative Assistants, Elementary Registrar and Attendance

Classification: OPIII - Administrative Assistant

Location:

Assigned School/Department

Reports to:

Administrator FLSA Status:
Non-Exempt

Bargaining Unit: NTAOTE

This is a standard position description to be used for positions with similar duties, responsibilities, classification, and compensation. Employees assigned to the position description may or may not be assigned all the duties identified herein.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Part I:

Position Summary:

This position provides clerical and office management support for a major division or subdivision of the school District. Incumbent serves as the administrative/clerical staff member responsible for supporting the office administrator.

This position will assist building or department administrator(s) in the management of various areas including but not limited to: maintaining student records systems, planning, organizing, and participating in the administrative, clerical, and data management operations related to his/her assigned responsibilities. Manage, maintain, and monitor various records in areas of responsibility i.e., student, employee, and office information. Responsibilities also include maintaining a close liaison with schools, district employees, and other educational facilities.

The District represents a thriving, diverse community. Approximately 50% of our students embody distinctive and unique backgrounds. We seek an individual with the ability to successfully work with all families in our community. The selected candidate must demonstrate a commitment to strengthening community engagement and communication with the District's diverse populations.

Part II:
Supervision and Controls over the Work:

Works under the general supervision of administrator(s). Work is controlled and/or guided by state statute and state administrative code, professional practice, school and District policies and procedures, collective bargaining agreements, and directions and expectations as established by the administrator(s). Employee is responsible for communicating with and coordinating the efforts of other team members towards a common objective and shared success.

Part III:
Major Duties and Responsibilities (depending on specific assignment, duties and responsibilities listed may include, but are not limited to the following):

* Clerical and Technical Support. Provides clerical support to the office administrator and other administrative staff. Creates and processes correspondence, forms, memoranda, and reports from handwritten drafts, or computer drafts and distributes materials. At the discretion of the office administrator, may type and distribute staff bulletins and newsletters; schedule staff meetings and record and transcribe meeting minutes. Assists in providing clerical support to administrative staff.

Maintains confidential records, emergency procedures and information.

May have regular authorization to sign designated forms for the administrator(s). As requested, or assigned, initiates and/or prepares or provides guidance in the preparation and distributes personnel documents and actions, and personnel related documents on behalf of the administrator. Follows through to assure the personnel and related transactions are processed and to maintain awareness of and inform administrator of status of the action.

May set up parent teacher conference schedule and acquire interpreters. Maintains student and family access information. Uses School Messenger and reader board to communicate to families. Provides technical support to staff as needed.

* Office support. Greets patrons entering the office, provides direction, guidance, and direct assistance on routine matters and personal areas of responsibility. Answers and screens telephone calls and responds to inquiries or redirects calls based on knowledge of the office and the District. Receives, routes, distributes, and as appropriate redirects mail to staff. Assist staff in the use of office equipment, and in appropriate office and administrative procedures.

May maintain building and facility usage appointment calendar to include scheduling and conflict resolution; schedules meetings and events, recurring actions, deadlines, and report dates reminding staff of activities and dates as directed by administrator or supervisor. May assist with providing…