Watershed Management Section Administrative Assistant; Administrative Assistant

Watershed Management Section Administrative Assistant (Administrative Assistant
3)

Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

• This position is eligible for telework and flexible schedule options.
• A minimum of three days per week is required in the office.
• Schedules are dependent upon position needs and are subject to change.

• Provide confidential administrative support to the Section Manager and staff. Maintain confidentiality of information and records with personally identifiable information and/or legal issues.
• Perform complex word processing tasks such as proofreading, formatting and editing letters, memos, technical reports, program publications, position descriptions, evaluations, program policies and procedures. Ensure final letters and memos meet Accessibility minimum standards and comply with ADA requirements as applicable.
• Support the Section Manager with their schedule and electronic calendar. Track time-sensitive projects, keeping the section manager informed of significant issues and status of projects.
• Support the section as the subject matter expert on timekeeping and leave in the Agency’s electronic system, including training new employees and troubleshooting challenges, running reports, and sending reminders.
• Coordinate purchases with headquarters purchasing coordinator and manage office space for the section.
• Assist the section with scheduling and organizing meetings, trainings, and public events. Assist subject matter experts with meeting packets, brochures, and signage, and assist with sign-in/attendee lists.
• Cultivate excellent professional relationships with program administrative staff and leadership.

• Four (4) years of experience and/or education related to the duties of the position, which includes the following:
• Administrative Coordination – Experience organizing schedules, meetings, and tasks to ensure managers and staff can operate efficiently, meet deadlines, and stay focused on core program work.
• Communication – Experience writing, editing, and reviewing correspondence, documents, and reports following document accessibility and plain language requirements to provide clear, correct communication.
• Records and Information Management – Experience maintaining, organizing, and tracking records and files to meet requirements and support easy access to information.
• Technology Use – Experience using Microsoft Office, SharePoint, and standard office tools to complete daily work accurately and efficiently.
• Prioritization and Independent Judgment – Experience evaluating requests and setting priorities to ensure important work is completed on schedule.

High School diploma or GED or above is required. Credits towards a degree in business administration, public administration, or closely aligned field may substitute year for year for experience.

Examples of how to qualify:

• 4 years of experience.
• 3 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 1 years of experience AND 90-119 semester or 135-179 quarter college credits.
• No experience AND a Bachelor’s degree or above.

• Medical/Dental/Vision for employee & dependent(s)
• Public Employees Retirement System (PERS)
• Vacation, Sick, and other Leave
• 11 Paid Holidays per year
• Public Service Loan Forgiveness
• Tuition Waiver
• Long Term Disability
• Life Insurance
• Deferred Compensation Programs
• Dependent Care Assistance Program (DCAP)
• Flexible Spending Arrangement (FSA)
• Employee Assistance Program
• Commute Trip Reduction Incentives
• Combined Fund Drive
• Smart Health

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.