Office Professional IV - Komachin Middle School; In-District

2025‑26 Office Professional IV – Komachin Middle School (In‑District Only) Job Description

Employment Begins: 2025‑26 school year

8 hours/day, 5 days/week, 236 days/year

Note:

All applicants are required to take an assessment if they have not taken one in the last year. The assessment will be sent to the email provided in your application. Check your email and junk folder regularly.

These positions provide clerical and office management support for a major division or subdivision of the school district. The incumbent serves as the senior administrative/clerical staff member responsible for supporting the building/department administrator and, as appropriate, providing administrative leadership to the office staff.

• Clerical Support. Provides clerical support to the office administrator, building principal and other administrative staff. Maintains appointment calendar, schedules meetings, formats and types correspondence, staff evaluations, forms, memoranda, and reports. May type and distribute staff bulletins and newsletters, schedule staff meetings and record and transcribe meeting minutes. Assists in preparing business communications, travel arrangements, and required paperwork. Maintains confidential records, evaluations, emergency procedures and information.
  
  May have authorization to sign designated forms. Initiates and provides guidance in preparing personnel documents such as injury reports.
• Office Management. Greets visitors, answers telephone, screens calls, routes mail, manages office budget, supplies, and equipment. Assists staff with equipment use, identifies repair and maintenance needs, tracks work orders, maintains calendar of events and deadlines, implements office processes, trains staff, maintains staff time and attendance records, prepares payroll forms, arranges substitutes, and ensures coverage during absences.
• Support of Office Work and Productivity. Prepares and maintains documents, data, and information that support office functions. Provides background information, records, and files needed by staff.
• Records and Files. Establishes, maintains, distributes and archives office records per state and district policies. Retrieves records, coordinates with Human Resources, and responds to public records requests. Maintains online data as required.
• Budget Administration. Sets up and maintains office budget and expenditures, manages purchases, tracks credit card use, orders supplies, reconciles expenditures, and prepares bimonthly reports for Financial Services.
• Research and Reporting. At the request of administration, gathers background information, conducts research, and prepares usable data, spreadsheets, or summary documents.
• Adheres to Board policies and remains aware of updates.
• Performs other duties as assigned by administrator.

• Direct support to Principal.
• Maintain facility use schedule and log/control keys for the entire building.
• Coordinate and manage field trips.
• Manage fees and fines.

• Coordinate and manage field trips.
• Direct support for Principal.
• Print report cards, manage parent conferences in Skyward, and manage school website.

• Direct support to Principal.
• Maintain facility use schedule and log/control keys for the entire building.

• Register and withdraw students.
• Transcribe, evaluate, and mail all student transcripts to prospective colleges and state districts.
• Produce monthly enrollment and dropout reports for the district.
• Maintain Student and Family Access.
• Collaborate with outside agencies.

• Direct support to Assistant Principal to create and maintain the Master Schedule.
• Develop and maintain course catalog.
• Primary contact for Data Mining reports.
• Assist with Summer registration.
• Backup to Senior Administrative Assistant.

• Oversee all financial aspects of the ASB program.
• Maintain understanding of ASB law, policies and procedures.
• Serve as resource for advisors and coaches in fundraising.
• Maintain activity…