Forms And Records Analyst

Forms And Records Analyst 3

Respect. Professionalism. Integrity. Accountability.

The Washington Utilities and Transportation Commission (UTC) seeks to fill the role of Forms and Records Analyst 3 within the Records Management section of the Administrative Services Division. This is a non-permanent appointment and is expected to last up to 12 months.

This position serves as a records specialist across multiple systems including case management, CRM Dynamics, SharePoint, electronic tariff systems, and GovQA. The incumbent ensures accurate integration, coordination, and compliance across platforms. The role requires advanced knowledge of the commission's regulatory frameworks, procedural rules, and public disclosure obligations.

Hybrid:
Although this is a hybrid opportunity, the successful incumbent must reside within Washington state and must be available to report to the Lacey, Washington headquarters building when needed.

Travel:
Local travel, mostly within Thurston County, may be required to attend training and meetings.

Our Mission:
To protect the people of Washington by ensuring that investor-owned utility and transportation services are safe, equitable, available, reliable, and fairly priced.

Vision:
We strive to achieve equitable and fair outcomes for both consumers and regulated companies. We prioritize inclusion and belonging in the workplace. For more information about our benefits or working at UTC, please visit our website.

What We Offer Our Employees:

• UTC fosters an environment of diversity, equity, inclusion and belonging, while striving to hire and retain a workforce from the communities we serve.
• We place importance on a healthy balance between personal and professional lives; offering flexible work schedules, wellness programs, and mobile/telework opportunities.
• Through the state, our employees (and their families) are offered options for medical, dental, vision and basic life insurance.
• We offer enrollment into the state retirement programs and a deferred compensation plan.
• Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Some of What You'll Do:

• Analyze, process, and manage incoming regulatory filings and associated records across multiple industries and systems, ensuring compliance with statutory, regulatory, and procedural requirements.
• Coordinate the day-to-day production, access, distribution, maintenance, and integrity of manual and electronic public records, including creating and managing records in alternative electronic formats (e.g., Adobe PDF).
• Establish rule making and adjudicative dockets at the request of administrative law division staff and ensure accurate records creation within the case management system.
• Review filings for compliance with Title 80 and Title 81 RCW, WAC 480-07, and applicable filing rules; identify deficiencies; determine corrective actions; and communicate requirements to regulated entities.
• Coordinate daily receipt, review, and distribution of legal documents for all regulated companies involved in agency proceedings.
• Interpret and apply procedural rules, prehearing orders, and statutory requirements to determine filing compliance and service obligations.
• Communicate with parties regarding filing deficiencies and required remedies, exercising independent judgment within established rules.
• Ensure accurate and timely distribution of documents to commission staff and appropriate parties.
• Formally process public records requests and coordinate records retrieval, disclosure, and compliance activities in accordance with the Public Records Act and agency policy.
• Provide administrative and records support for Commission Open Meetings and hearings, ensuring accurate documentation and records integrity.
• Provide coverage at the records counter and main phone line, coordinate visitor access, and notify staff of incoming deliveries in compliance with agency security and procedural protocols.

Required Qualifications:

Option 1:
Four (4) years of experience performing two (2) or more of the following:

• Coordinating or administering records management programs in a regulatory or legal environment, including records retention, access, and statutory compliance.
• Interpreting and applying complex statutes, administrative codes, or regulatory requirements to ensure compliance with filing, disclosure, or procedural rules (such as RCW, WAC, or similar regulatory frameworks).
• Reviewing regulatory or legal filings to determine completeness, accuracy, and compliance; identifying deficiencies; and determining corrective actions.
• Providing authoritative guidance to internal staff, regulated entities, or the public regarding records access, public disclosure obligations, or regulatory procedural requirements.
• Managing records across multiple electronic systems (e.g., case management systems, CRM platforms, document management systems, electronic filing systems, or public disclosure platforms) and ensuring integration, accuracy, and…