Administrative Assistant- Dean, School of Bus

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Full Time Regular Non-Ex Staff w Benef

2 days ago Requisition

Salary: $39,520.00 Annually

Assists the Dean of the School of Business.

Saint Martin’s University is more than just a place of learning—it’s a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin’s Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin’s liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin’s, we care about the whole person.

Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.

• Manages the Dean’s calendar to initiate appointments with all constituents.
• Acts in place of the Dean regarding student requests, purchasing, and off campus inquiries in his absence.
• Administratively supports and maintains records for faculty searches; coordinates and schedules meetings, Zoom meetings and interviews; tracks travel arrangements and arranges shuttle and hotel accommodations (if needed); tracks, communicates and schedules all details for campus visit meetings, lunches and other activities.

• Assists Accreditation Council for Business Schools and Programs (ACBSP) accreditation efforts. Reviews accreditation standards and determines the most effective way to compile and organize the necessary documents.
• Collaborates with the marketing & communications department on School related marketing initiatives, advertising material and School’s website; also may attend information fairs and career fairs where the position represents and markets the School.
• Coordinates event logistics for School meetings and other social and recruitment functions, such as guest lectures, town hall meetings and the School of Business Graduation Picnic.
• Designs and manages content posts on social media for the College of…