Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Non-Ex Staff w Benef Lacey

3 days ago Requisition

Salary: $50,000.00 Annually

The Executive Assistant provides administrative support to the Dean of Admissions & Enrollment and the CFO while coordinating the daily operations of the Office of Admissions. This role manages schedules, communications, reports, meetings, and office workflows, ensuring efficient operations and a positive experience for students, families, faculty, staff, and visitors. The Executive Assistant works within university policies and procedures to oversee the day-to-day workflow of both offices.

In addition, the Executive Assistant works actively to ensure that the needs of the Dean of Admissions & Enrollment, the CFO, the Office of Admissions and Financial Aid are met, including assisting in preparation for the Board of Trustees and other governance meetings.

Saint Martin’s University is more than just a place of learning—it’s a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin’s Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin’s liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin’s, we care about the whole person.

Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.

• Perform office activities, such as welcoming visitors, filing, processing outgoing and incoming mail, routing and screening all incoming calls, and distributing messages to appropriate staff members.
• Coordinate and manage Dean of Admissions & Enrollment and Chief Financial Officer calendars and schedule all meetings.
• Coordinate all efforts with staff, faculty, students, and vendors for meetings, events, and travel.
• Support searches for staff by scheduling and making the arrangements for phone, Zoom, or…