Assistant Director of Financial Aid Processin

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Full Time Regular Non-Ex Staff w Benef

2 days ago Requisition

Salary: $60,000.00 Annually

The Assistant Director of Financial Aid Processing is responsible for supporting the Director of Financial Aid in all things related to the processing of financial aid. The AD of Financial Aid Processing is responsible for the responses to COD when federal aid is awarded, updated, and disbursed. This position is the primary person in the Office of Financial Aid responsible for the adding of outside scholarships, VA/TA, and additional outside aid or billing.

In addition, this position functions as the lead coordinator of endowed scholarship awarding efforts for the University. This position determines eligibility to receive aid and assists in the processing of aid disbursements to eligible students in a timely manner consistent with all applicable federal, state, and institutional requirements and guidelines.

Saint Martin’s University is more than just a place of learning—it’s a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin’s Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin’s liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin’s, we care about the whole person.

Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Originate, update, and disburse federal Pell grants and Direct Loans with the Department of Education.
• Troubleshoot and resolve rejects on federal aid within the COD system.
• Supports Director in weekly disbursement of federal, state, and institutional aid, as needed.
• Supports Director with Return to Title IV processes, including calculations, identifying LDAs for unofficial withdrawals, managing official withdrawals, and collecting appropriate documentation.
• Certify and disburse private loans and functions as the point of contact with Scholar Net. Trains Financial Aid staff on procedures related to private loans.
• Meets with private loan representatives to learn about the new loan programs available and obtain loan brochures and other loan materials.
• Supports Director with weekly, monthly, and year-end Pell grant and all Direct Loan programs reconciliation efforts.
• Works with Student Financial Services to add outside scholarships, outside billings, and VA/TA benefits to students’ financial aid offers.
• Works with Finance office in the refunding of scholarships, as needed.
• Reviews and makes recommendations on appeals to the Office of Financial…