Forms & Records Analyst ; Public Records

Position: Forms & Records Analyst 3 (Public Records)
Application review will begin on April 14, 2025, and you are encouraged to submit your application materials as soon as possible. The hiring manager reserves the right to close the posting at any time.

The Washington State Gambling Commission is seeking to fill a Forms & Records Analyst 3 position. This is a full-time permanent position based out of our Lacey Washington office. After a training period, this position is eligible for a telework/remote schedule arrangement. However, this position requires that the incumbent live within commutable distance of our Lacey, Washington office for occasional in-office workdays.

This Forms and Records Analyst plays an integral role in making recommendations and providing direction to all agency employees in how they process and disclose public records. The position provides important public disclosure recommendations to all agency employees regarding the requestor’s scope of records being sought as well as the agency’s response, disclosure, and production of records to a requestor.

As the Forms & Records Analyst, you will perform all duties associated with RCW 42.56.580 – Public Records Officers, requests, and legal discovery requests for agency records. You’ll serve as a subject matter expert in public disclosure. You will be tasked with properly responding to public disclosure requests for copies of agency records under RCW 42.56 – Public Records Act and responding to requests for records as part of the legal discovery.

We Are:
The Washington State Gambling Commission is a state accredited, limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of tribal, commercial, and nonprofit businesses.

Why Join Our Team
About the Opportunity:
As one of two Forms & Records Analyst 3 positions that report to the Legal Manager, you will conduct program research and analysis using strong critical thinking skills. You will also handle daily operational challenges and meet program requirements with independent judgment. Furthermore, you will train and guide agency employees at all levels on public records act, ensuring that the public can access agency public records effectively.

Some of what you will do:

• Serve as the point of contact for members of the public in requesting disclosure of agency public records.
• Oversee the agency’s compliance with the public records disclosure requirements by analyzing current processes, identifying possible issues, and recommending solutions.
• Manage and coordinate responses to all requests to the agency for disclosure of public records.
• Determine direction on how the agency will respond to public records requests, make decisions, and provide public records technical expertise and consultation.
• Manage the review of all public records to be disclosed, produced, redacted, or withheld.
• Receive and process records requests. Provide responses to requestors in accordance with public disclosure law requirements.
• Coordinate adequate searches for records.
• Review records for responsiveness, red actions, and with holdings.
• Properly prepare records for release, include a cover letter that lists any red actions and brief explanations and citing of the exemption for the requester.
• Track public records requests and legal discovery requests.
• Interpret and explain laws and rules to requestors of agency records.
• Serve as the agency representative regarding public records issues in agency litigation, including providing written and verbal testimony under oath.
• Review and analyze public record files to determine facts and liability involved in a Public Records Act complaint and provide Legal Manager with findings and recommendations.
• Develop public disclosure guidelines and training.
• Advise and train agency employees at all levels on the retention, collection, and disclosure of public records consistent with the Public Records Act.

What we’re looking for:
The ideal candidate for this position will have advanced knowledge of the Public Records Act and litigation discovery processes. Possess…