Office Coordinator (Human Resource Consultant Assistant 2

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring an Office Coordinator (Human Resource Consultant Assistant
2) within the Human Resources Office (HRO).

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

• This position is eligible for telework and flexible schedule options.
• A minimum of four days per week is required in the office.
• Schedules are dependent upon position needs and are subject to change.

• Apply by August 25, 2026
• Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.

In this role, you will support the HR Technical team by maintaining central files, processing employment verifications, completing and saving Public Service Loan Forgiveness forms, ensuring all new-hire paperwork is received, performing data entry, and providing general administrative support. You will also support HR office staff by performing administrative functions such as serving as the purchasing coordinator, eTime Timekeeper, and Floor Safety Monitor.

This role is a great opportunity for you to apply your organizational skills, customer service abilities, and attention to detail in a human resources environment while gaining practical experience with HR processes, systems, and records.

• HR Technical Assistance, including:
  • SAP/HRMS Data Entry:
    Update HRMS information from forms submitted by employees, such as the flexible work schedule and telework, Employee Affimative Action and Demographic Information, and Employee Address Changes.
  • New Employee Paperwork Tracking:
    Track paperwork for all new hires, rehires, and employees coming from other agencies, to ensure we are receiving completed new hire forms. Those include employee information form, affirmative action and demographics, I-9, new employee checklist, and the emergency contacts.
  • Public Service Loan Forgiveness Forms:
    Complete Public Service Loan Forgiveness forms as they are received. Must be completed timely and stored in accordance with current business procedure.
  • Employment verifications:
    Receive and complete employment verifications received via Teams telephone, efax, email, or mail by verifying employment of current or former employees in a timely manner. Process and complete necessary forms or letters, providing the Payroll Office with the necessary forms to complete the request.
• Central File Maintenance
  • Assist team in maintaining electronic and paper files to ensure complete employment history is maintained in the personnel files and position files.
  • Assist with file migration of both existing electronic files and paper files in the Enterprise Content Management System.
• Administrative Support for HR Office Staff
  • Greet employees and visitors to the HR Office.
  • Prepare and sort mail for HR office.
  • Serve as the team purchasing coordinator, eTime Timekeeper and Floor Safety Monitor.

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

• Four years of experience and/or education related to the duties of the position, which includes the following:
  • Empathic Communication and Active Listening
    – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict.
  • Attention to Detail
    – Proven track record reviewing, verifying, and entering information accurately to maintain complete, compliant, and error-free records.
  • HR Administrative Support
    – Demonstrated ability to apply HR procedures to perform essential administrative tasks and provide reliable support to HR staff and customers.
  • Confidentiality & Ethics
    – Proven track record safeguarding sensitive information to ensure compliance with policies and legal requirements.
  • Enterprise Content Management (ECM)– Demonstrated ability to migrate, categorize, and retain electronic and paper files to support digital records management standards.
  • Microsoft Office Proficiency
    – Proven skills in creating letters, memos, labels, and notes to support…