Accounts Payable Specialist

Company Description

AHT Cooling Systems USA is part of AHT Cooling Systems GmbH, a global leader in commercial refrigeration solutions since 1983. The company designs and produces innovative plug-in coolers and freezers used by major discount chains, supermarkets, and well-known ice-cream and beverage brands worldwide. With large-scale production capabilities and a strong focus on sustainability, energy efficiency, and customer value, AHT delivers high-quality, environmentally conscious products.

The Accounts Payable Specialist is a full-time, on-site position based in Ladson, SC. This role is responsible for processing vendor invoices, verifying accuracy, matching invoices to purchase orders, and ensuring timely payments in accordance with company policies. The specialist will manage expense reports, prepare and post journal entries related to accounts payable, reconcile vendor accounts, and resolve discrepancies with internal stakeholders and external suppliers.

Daily responsibilities include maintaining accurate records, supporting month-end closing activities, and collaborating with the finance and accounting teams to improve processes and maintain compliance with internal controls.

• Complete weekly and monthly intercompany reconciliation
• Download and enter invoices and select for payment according to AHT USA’s payment run procedures
• Ensure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHO
• Enter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costs
• Enter freight forwarder invoices in a timely manner
• Communicate effectively with suppliers and strive to maintain a positive business relationship
• Provide remittance advice (wire vendors only) by email
• Maintain accounts payable files
• Monitor vendor invoices for freight charges
• Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificate
• Assist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec)
• Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policy
• Perform month end accounts payable and payroll accruals
• Process vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts
• Administration of contract management
• Process employee commission calculations
• Review and process employee expense reports monthly
• Process new vendor set up, including certification of insurance
• Perform other duties as assigned