Office Coordinator; Part Time

Job Title:

Office Coordinator

People Operations Coordinator

Part Time

M-F: 9:00 AM PST - 1:00 PM PST

May be flexible with your schedule.

Every role at Windsor matters, and this role is no exception. We are looking for a proactive individual with a hunger to learn and a desire to be challenged. Attention to detail is crucial, and getting along well with others is a must. You will be an ambassador of Windsor. You will also partner with our directors to help complete projects.

If you excel in collaboration and precision, you'll be a perfect fit for our team!

Windsor Management is a female-founded commercial property management company founded in 2009. Windsor specializes in managing office, retail, and industrial in Northern California.

At our core, we are our people. We understand that to provide a high-quality service to our owners, we need the best staff. We hire, develop, train, and invest in our staff so they can then invest in our clients. Our people and our reputation drive our growth. Our growth has been fueled by word-of-mouth referrals from happy clients and vendors.

It is a testament to our collective, quality output and a testament to the staff we hire. Windsor was recognized in the Top 100 Fastest Growing Companies in the Bay Area in 2025, 2024, 2023, and 2022.

The following is not a comprehensive list of responsibilities.

• Manage incoming and outgoing packages and deliveries.
• Work with opening and scanning mail.
• Sort, Scan, and Match incoming checks to the business.
• Email scans to the appropriate Property Managers.
• Work with Adobe to edit scans to ensure all scans are upright and there are no extra pages.
• Take outgoing mail and packages to UPS, Fed Ex, or the Post Office as needed.

• Maintain office supplies inventory and place orders as needed.
• Ensure the office is clean, organized, and properly maintained.
• Coordinate maintenance and repair of office equipment and facilities.

• Assist the People Operations Coordinator and Chief of Staff with creating and executing office events and off-site events.
• Work on organizing our volunteer events, and work with the volunteer organizers.

• Support various projects and initiatives as assigned.
• Assist the People Operations Coordinator with ad-hoc projects.
• Run errands to the bank, Office Max, Target, etc., as needed.

• A high school diploma or equivalent, as well as additional qualifications as an administrative assistant or secretary, will be a plus.
• Driver's license.
• Ability to successfully pass a background check.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Proficiency in Adobe.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

• We care A LOT about investing in our teams! For the last two years ), we have been certified as a Great Place to Work
  !
• We’re growing! We won Top 100 Fastest Growing San Francisco Businesses by the SF Times in 2022, 2023, 2024, and 2025.
• We're in the honor roll! Due to our growth for the last four years, we are now recognized in the San Francisco Business Times’ Honor Roll!
• Our growth has been organic! We have grown 100 percent through word of mouth! We invest in our team so they can then invest in our clients! Happy clients have referred other happy clients!
• We are female founded and owned! We are recognized as the Top 100 Female-Owned San Francisco Businesses by the San Francisco Business Times – for the last four years (2022, 2023, 2024, 2025).
• We train our team! We believe that the success of our team depends on the education and resources we give our team, so we train as a company monthly!
• We give back to our communities! We have volunteer events that we participate in every year!

We have an extensive interview process—and that's by design. Our success is no accident - it is due to the collective effort and talents of our team. We carefully select who we add to the team, and our interview process reflects that. This may result in an interview process that spans across weeks.

Unfortunately, due to the high volume of candidates, we cannot get back to everyone. However, we assure you that all applications are reviewed.

We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies. Thank you for respecting our recruitment process.