Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator to join our team at GSE Construction. The ideal candidate will be a proactive problem-solver with exceptional communication skills and the ability to manage multiple tasks simultaneously. You should be a team player who thrives in a collaborative environment and is committed to delivering high-quality work on time. As a key support to our project managers, you will be responsible for coordinating project activities, maintaining project documentation, and ensuring all project requirements are met.

If you are a motivated individual with a keen eye for detail and a passion for excellence, we encourage you to apply and become a valuable member of our team. Specific job functions are listed below.

• Assist PM & superintendent as directed to help execute the project
• Input data into Vista and Procore for project related documentation
• Interface between the project and accounting insuring that billings, job cost, AP & payroll are processed thoroughly, accurately, and timely
• Creating and maintaining all project files
• Create Preliminary Info Sheet for each assigned projects
• Create and Maintain Project Contact List
• Collect and submit certified payroll to required agencies
• Knowledge of State of Colorado Sales Tax Procedures, helpful.
• Maintain insurance requirements of every subcontractor.
• Process monthly billings from subcontractors, including lien releases.
• Input the project budget into Procore
• Issue commitments and subcontracts
• Fill out credit applications
• Collect, verify, and process material delivery packing slip and verify against POs
• Collect and log daily sign in sheets and timecards
• Process change orders and budget modifications
• Distribute project invoices to project team members through P-Vault
• Other administrative duties as directed by management