HR Coordinator​/Office Manager

Founded in 1986, KPA is a leading provider of Environment, Health & Safety (EHS), and Workforce Compliance software and consulting services. KPA solutions help clients identify, remedy, and prevent workplace safety and compliance problems across their enterprise. The combination of software, consulting services, and award-winning training content helps organizations minimize risk so they can focus on what’s important—their core business.

Help us help keep people safe and businesses working efficiently. Named as one of Built In Colorado’s Best Places to Work for seven years in a row, KPA is made up of talented individuals working together for the greater good. We’re here to help our clients build safe, thriving organizations, and we’re looking for people with a common goal to help us do it.

Position Description

The Human Resources Coordinator plays a key role in supporting day-to-day Human Resources operations while overseeing office facility management and workplace experience. This position supports core HR functions including onboarding and offboarding, policy administration, employee relations, and HR compliance, while also managing office operations to ensure a welcoming, efficient, and well-organized workplace. This position provides on-site support for our Lafayette, Colorado office with roughly 2 days per week being in-person.

This role requires a highly organized, service-oriented professional who can handle confidential information with discretion, balance multiple priorities, and create a positive employee experience.

Responsibilities

• Human Resources Coordination: serve as a Human Resources point of contact for employee inquiries, providing timely, professional, and confidential support and internal communications, while balancing the needs of the company
• Maintain accurate employee records in HRIS systems (Paylocity), including I-9s, onboarding and offboarding documentation, employee changes, and support audits
• Coordinate and lead onboarding and offboarding processes, including documentation, systems access, and facilitation of multi-faceted remote new hire orientation, while continuously improving the overall employee experience
• Maintain and update job descriptions and HR policies for consistency and compliance
• Intake employee relations issues, escalating as appropriate and partnering with HR leadership
• Assist with benefits system administration, open enrollment preparation, and employee communications
• Support recruitment processes, including posting job openings to our ATS, and submitting new hire requisitions
• Support KPA event planning, employee engagement and recognition initiatives
• Facilitate timely responses to external employment verification requests, unemployment claims, and other HR-related documentation
• Provide other Human Resources administration support as assigned

• Office Management: support the overall workplace experience by maintaining our Lafayette, CO office, ensuring cleanliness standards, organization, and operational readiness; hybrid role requiring on-site presence at least two days per week
• Oversee mail distribution, including scanning documents to appropriate parties
• Oversee ongoing maintenance of employee gear store
• Order and manage office supplies, equipment, business cards, and employee materials
• Support office events, meetings, employee celebrations, and engagement activities
• Provide additional administrative support as assigned

Qualifications

• 2+ years of experience in Human Resources, office administrative, or related business role
• Knowledge of human resources best practices and processes and a desire to learn and improve HR acumen
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent interpersonal, communication, and customer-service skills
• Technically adept – solid understanding of Microsoft Office Suite and prior experience/able to pick up new platforms quickly, prior experience with Applicant Tracking Systems, HR Management software, or similar a plus
• Experience managing sensitive information professionally and confidentially

• Bonus
  
  Experience:
  
  Knowledge of employment laws and HR compliance (FMLA, ADA, workers’ compensation is a…