Administrative Coordinator

Overview

Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our organization in the role of Administrative Coordinator
.

We are seeking a highly organized, proactive administrative professional to provide executive-level administrative and technical support to senior leadership
, executives, and physician leaders
. In this role, you will manage calendars, support programming initiatives, and serve as a trusted partner to leaders in a fast-paced, highly visible environment that requires discretion, flexibility, and sound judgment.

• Reports to :
  Chief of Staff

• Direct reports: None

• Shift: Full-time, Monday-Friday, onsite

• Location: Lafayette, IN

Executive & Multi-Leader Administrative Support

The Administrative Coordinator plays a critical role in supporting executive and physician leadership by ensuring seamless day-to-day operations, proactive coordination, and clear communication. This role supports leaders within a dynamic, matrixed environment where priorities change frequently and confidentiality is essential.

The position supports work within a matrixed and complex environment
, collaborating across teams to manage schedules, meetings, documentation, financial processing, and reporting needs.

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience

• 3-5+ years of relevant administrative experience

• Demonstrated experience managing work independently with minimal direction

• Intermediate proficiency in Microsoft Office (Word, PowerPoint, Excel)

• Intermediate experience receiving, analyzing, and interpreting complex data and information

• Strong organizational, time -
  management, and communication skills

• Experience working in a matrix organization or complex work environment

• Experience multiple leaders or senior leadership

• Executive & Physician Support:
  Provide comprehensive administrative and technical support to COP, COE executives, and physician leaders, ensuring priorities are managed effectively and confidentially.

• Calendar & Scheduling Management:
  Manage high-volume, complex calendars, coordinating meetings across multiple leaders, physicians, and stakeholders.

• Programming & Event Support:
  Support leadership programming, meetings, and events, ensuring logistics, materials, and schedules are well coordinated.

• Travel & Expense Administration:
  Prepare travel arrangements, process invoices, and expense reports with accuracy and efficiency.

• Confidential Information Management:
  Handle sensitive and confidential information with discretion, professionalism, and integrity.

• Documentation & Records Management:
  Ensure accuracy and availability of office records, files, reports, and resource data.

• Process Improvement:
  Identify gaps, improve administrative processes, and help "fill in the gaps" where additional support or structure is needed.

• Problem-Solving & Initiative:
  Anticipate potential issues, assess situations, gather information, and proactively recommend solutions.

• Cross-Team
  
  Collaboration:
  
  Partner across teams and with fellow coordinators to ensure alignment and consistent support.

• Proactive Self-Starter:
  You take initiative, speak up when needed, and confidently manage your responsibilities.

• Highly Organized:
  You manage competing priorities and complex calendars with efficiency and precision.

• Discreet & Trustworthy:
  You are comfortable handling sensitive and confidential information.

• Flexible & Adaptable:
  You thrive in environments where priorities change daily and remain positive through change.

• Critical Thinker:
  You assess situations quickly, anticipate needs, and offer thoughtful solutions.

• Strong Communicator:
  You communicate clearly, confidently, and professionally with executives, physicians, and peers.

• Process-Minded:
  You look for ways to improve workflows and bring fresh ideas to the team.

• Collaborative:
  You enjoy working as part of a close-knit coordinator team and supporting shared goals.

• Collaborative Partner:
  You work well across teams and adapt easily within a matrixed environment.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and…