Executive Assistant

Job Title:

Administrative/Executive Assistant 5

Estimated Start Date 10 March 2026

On-Site: we work 1 Saturday morning a year.

Daily

Schedule:

Monday – Friday 7:00am
-3:30 pm

Pay Range: $20-$24/hr

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

A typical administrative assistant acts as information and communication managers for an office.

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

• High school diploma or GED required.
• 10+ years experience required.
• Experience working with executives required.

• Assist with Administrative work in planning tours, basic office functions such as filing, scanning, scheduling and assisting with ancillary functions of the office.
• Critical thinking with scheduling & meeting needs Interaction with team:
  Daily interaction with internal departmental team, external departments and our customer base
• Team Structure - Position reports to Welcome Center Manager

• Years of experience: 10 or more years office / customer service experience
• Degree requirement:
  High School Diploma or GED
• Do you accept internships as job experience:
  Yes
• Are there past or additional job titles or roles that would provide comparable background to this role: customer service representative, receptionist, administrative assistant, secretary

• Comfortable with Microsoft suite:
  Outlook, Word, Excel (basic data entry and spreadsheet management), Power Point
• Strong file management / One Drive, Share Point
• Proficient Calendar and scheduling tools
• Experience with point of sales systems
• Basic knowledge of audio-visual set ups for Microsoft Teams (Desired)
• Quick learner with natural technical problem- solving ability.