Executive Assistant

Executive Assistant Are you the kind of professional who anticipates needs before they are spoken, manages complexity with calm efficiency, and protects executive time like a trusted guardian? Can you craft polished communications that represent leadership at the highest level while maintaining absolute discretion? Do you thrive as the behind-the-scenes force that keeps everything running seamlessly—someone who ensures the executive is always prepared, efficient, and operating at his best?

Are you deeply trustworthy, grounded in ethics, kind in your approach, and motivated by the chance to make a meaningful difference in the community? If that sounds like you, City Bus wants to hear from you.

About City Bus City Bus  serves Greater Lafayette with safe, reliable transit and works as a trusted partner in the region’s economic growth. The organization is inspired by a future where anyone in Greater Lafayette can work, learn, and play using City Bus, and it values safety, service, continuous improvement, collaboration, and innovation in support of the community.

What this role is all about

As the Executive Assistant, you will be the strategic partner who helps the CEO stay focused on the work that matters most—advancing City Bus’s mission, supporting organizational effectiveness, and strengthening service to the community. This role goes far beyond calendar management and office coordination; it is about creating the conditions for leadership to be prepared, efficient, thoughtful, and effective every day through strong judgment, seamless communication, and exceptional follow-through.

By protecting time, managing priorities, anticipating needs, and handling sensitive matters with discretion, this role directly helps City Bus live out its commitment to excellent service, community impact, and a better future for Greater Lafayette.

Ready to apply?

If you are excited to serve as a trusted right hand to the CEO and to help an organization make a real difference in the community, City Bus encourages you to apply. Please submit your application online and include a resume that highlights your experience supporting senior leaders, managing competing priorities, communicating with professionalism, and handling confidential information with sound judgment.

City Bus is an Equal Opportunity Employer and welcomes applicants from all backgrounds who share our commitment to safe, reliable, innovative, and inclusive public transit.

Qualifications Minimum of five years of professional or administrative experience.

Demonstrated ability to maintain strict confidentiality, integrity, and professionalism.

Strong organizational skills with the ability to maintain meticulous records, manage multiple priorities, and demonstrate a strong work ethic with adaptability in a fast paced, evolving environment.

Must meet agency standards for motor vehicle licensing, drug screening, and criminal background clearance.

Core Competencies Attention to Detail:
Ensures accuracy in scheduling, documentation, and CEO assigned project tracking.

Communication

Skills:

Clearly and professionally conveys information on behalf of the CEO.Organizational

Skills:

Manages multiple priorities with precision and structure.

Time Management:
Balances competing deadlines in a fast paced environment.

Problem Solving:
Anticipates needs, identifies issues, and proposes solutions.

Confidentiality:
Handles sensitive information with the highest level of discretion.

Professionalism:
Represents the CEO’s office with integrity and sound judgment.

Collaboration:

Works effectively with internal departments and external stakeholders.
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