Personal Property Data Specialist - Assessor - COMOT III

Full-time

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Tippecanoe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would present an undue hardship.

Incumbent serves as Personal Property Data for the Tippecanoe County Assessor, responsible for processing personal property, sales disclosure, appeals forms, not for profit forms, tax abatement forms, maintaining related records, and assisting the public.

• Presents to neighborhood/public, reassessments, and valuation reports to public. Processes and audits orders, and affidavits, reviewing completeness and accuracy according to state regulations and statutes, notifying appropriate individuals regarding errors. Processing returns and orders to state within deadline, releasing consents, posting data, and assisting the public with forms.
• Researches and discovers unlisted taxable property and corresponds with owners on listing property. Calculates penalties and makes field reviews as needed.
• Audits personal property forms, updating database for transfer to Auditor=s Office, and notifying individuals of errors.
• Prepares and mails Property Tax Assessment Board appeals and change of assessment notices. Prepares and mails late assessment notices.
• Prepares and processes sales disclosures for trending, including making calculations according to state standards, entering data, proofreading printouts and completing, copying, filing and mailing notices. Processes and enters corrections of errors in database and property record cards and forwards copies to State and Auditor.
• Analyzes sales data. Differentiates valid/invalid sales data. Verifies date for trending commercial, industrial, residential, and agricultural real estate.
• Processes exemption applications and enters in database. Researches Indiana code to assist PTABOA with exemption percentages.
• Processes appeals documents and enters database for tracking. Researches data from Assessor’s database , provides input and knowledge of local area, researches related sales disclosures, reviews and evaluates appraisals for inadequacies /inconsistencies and preforms site inspections as needed to verify accuracy of property assessment records to assist in defending assessments during PTABOA and state appeals and to achieve compliance with state equalization and statutory code.
• Interprets statistical data generated during the Ratio Study with public.
• Conducts research and compiles results for review by the Property Tax Board as directed by supervisor.
• Measures manufactured housing, patios, garages, room additions, and sheds, grades housing, and enters into database. Mails manufactured housing assessment forms and post permits to County records.
• Creates digital maps using ArcGIS for assessment, personal property, and appeal related special projects. Assists public with information for ArcGIS maps as needed.
• Answers telephone and greets office visitors, providing assistance with forms, locating and researching various records, providing information regarding real estate assessments, manufactured housing, plat maps, aerial photography, and property record cards, and resolving problems. Responds to inquiries from the public regarding current/past filed documents and tax calculations. Provides copies as needed.
• Consults with supervisor on proper procedures pertaining to specific cases not covered by regulation or law.
• Prepares State Personal Property reports and files with Department of Local Government Finance (DLGF).
• Prepares, maintain, and files state utility reports with Department of Local Government Finance (DLGF) within deadline. Prepares and files bank assessed valuations with Auditor’s Office.
• Receives and prepares receipts various fees for copies. Prepares miscellaneous state forms as requested.
• Purchases office supplies, maintains inventory and manages office supply budget.
• Exchanges information with other county departments. Assists other county government offices with property research/special projects as needed.