Administrative Coordinator - Lafayette, IN

Administrative Coordinator

This position is located at the entrance of the SCI Lafayette Office and reports to the Accounting Manager. The Administrative Coordinator is responsible for handling a wide range of administrative, office support, and inventory duties. This position offers an opportunity to be an integral part of a dynamic team dedicated to providing outstanding service while supporting the operational success of our organization.

Proficiencies:

• Microsoft Office (Outlook, Word, Excel)
• Google

Essential Duties and Responsibilities

The essential functions of the position include, but are not limited to, the following:

Front Office & Customer Experience

• Greet all visitors, clients, subcontractors, vendors and team members in a courteous and professional manner at our Lafayette Office location
• Answer phone, route phone calls, take messages.
• Gather and disburse mail and packages
• Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.)
• Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready
• Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.)
• Stock client fridge
• Administer and manage Lafayette office machines including company phone system, supervisor / office printers

• Oversee the assigned cleaning company - maintaining communication with them when issues arise
• Manage company cell phone account working with employees on phone issues and updates; reconcile the cell provider invoice charging phones, tablets, Wi-Fi units, etc. to the proper jobs and departments
• Weekly scan in of supervisor paperwork
• Perform data entry tasks with accuracy, including maintaining spreadsheets and records
• Support other administrative tasks as needed to ensure office efficiency

Position Requirements

• High school diploma or equivalent preferred
• Valid driver's license
• Reliable transportation
• Requires clear communication and excellent interpersonal skills
• Punctuality
• Organized and proactive
• Requires strong work ethic, attention to detail and multitasking
• Previous experience in clerical, secretarial or administrative assisting position
• Strong knowledge of customer service
• Ability to deal with frequent interruptions and shifting priorities
• May deal with tight deadlines or demanding personalities in a professional manner

Physical Requirements:

• Ability to sit, stand, and walk for extended periods
• Ability to perform repetitive hand and keyboarding motions
• Ability to lift and move objects and packages up to 50 pounds

Working Conditions:

• Primarily office-based
• Indoor, climate controlled
• Use of computers, phones, printers, copiers, laminators and other standard office equipment
• Potential to travel between SCI offices currently located in Logansport and Lafayette in a company-provided vehicle
• Potential to visit construction sites / job trailers
• SCI and client specific PPE (personal protective equipment) required (hard hat, high visibility vest, safety glasses, and ear protection provided by SCI)

Benefits:

• Full-time, hourly position
• Weekly pay
• Medical, Dental and Vision coverage
• Long Term / Short Term coverage
• Life Insurance
• 401K Retirement Savings with company match
• Earned PTO
• Paid holidays
• SCI Wellness Program