Executive Assistant to President

Position:
Executive Assistant to the President

Location:

2410 S. 9th Street, Lafayette, IN 47909

Office of the President

The Lafayette Catholic School System (LCSS) is a five-campus, preschool-through-grade 12 system that provides a Christ-centered education to students in Tippecanoe County, Indiana. More than 1,000 students are enrolled systemwide, with more than 3,500 alumni. Catholic education has been part of the Greater Lafayette community for nearly 160 years. Greater Lafayette is Indiana’s fastest-growing community and home to Purdue University. Six local parishes financially support the school system.

The Executive Assistant provides executive support for the Office of the President. The Executive Assistant serves as a primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant is a liaison to the LCSS Board of Directors and committees, principals, pastors, and senior management teams; organizes and coordinates executive outreach and external relations efforts;

and manages special projects. The Executive Assistant also partners with personnel across the organization, including school leaders and the development, enrollment, and business offices. The Executive Assistant must be creative and enjoy working in a mission-driven, results-driven, and community-oriented environment. The ideal individual will exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant should be able to work independently on projects from conception to completion and must be able to meet deadlines and goals while handling a variety of activities and confidential matters with discretion.

• Completes a wide variety of administrative tasks for the President, including: managing an active calendar; arranging travel plans; preparing correspondence; managing the Office of the President budget; and organizing important materials.
• Collaborates and communicates directly and on behalf of the President with Board and committee members, donors, principals and school staff, priests, community members, and diocesan staff, including the Bishop’s office.
• Provides administrative support for the LCSS Board of Directors and committees.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Provides leadership to build relationships crucial to the organization’s success and manages a variety of special projects for the President.
• Organizes and manages staff appreciation efforts.
• Assists the President in scheduling personal donor meetings and in compiling donor stewardship packets and related materials.
• Collaborates with key internal and external stakeholders to implement development and enrollment management projects.
• Prepares the President’s newsletter.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• An Associate's degree is preferred. Significant related experience will be considered in the absence of an Associate’s or Bachelor’s degree.
• Strong organizational skills
• Strong interpersonal skills and service-oriented
• Demonstrated strong written and verbal communication skills
• Demonstrated strong word processing, spreadsheet, and presentation…