Accounts Payable Specialist

We are seeking a detail-oriented, adaptable, and experienced Multi
-Department Accounting Assistant to provide on-demand support to our accounting department. The ideal candidate will seamlessly integrate into various Departments, supporting daily operations such as Accounts Payable (AP), Accounts Receivable (AR), and payroll processing. This position requires a self-starter who can quickly learn new systems, adapt to different workflows, and maintain high accuracy under changing priorities. This role will eventually take full control of Accounts Payable while assisting the other departments during staff absences.

• Adaptable Support: Provide on-site assistance to all accounting departments during staff shortages, month-end closes, or special projects with a primary focus on accounts payable.
• Accounts Payable: Process vendor invoices, match purchase orders, code invoices, and prepare check runs/ACH payments and managing employee expense reports.
• Accounts Receivable: Generate invoices, post customer payments, and follow up on outstanding balances.
• General Ledger & Data Entry: Accurately enter data into accounting system and maintain organized digital/physical files.
• Payroll & HR Support: Assist with processing payroll, verifying timesheets, and answering employment verifications.
• Compliance: Ensure all financial transactions comply with company policies, procedures, and GAAP standards.
• Problem Resolution: Research and resolve discrepancies in financial data efficiently.

• Experience: 1-3 years of proven accounting/bookkeeping experience (AP/AR experience preferred). Construction experience a plus.
• Software Proficiency: Hands‑on experience with accounting software (Sage preferred) and intermediate MS Excel skills.
• Adaptability: Ability to thrive in multi‑department role, learning new procedures quickly and adapting to technological changes.
• Communication: Excellent verbal and written communication skills to liaise between departments, vendors, and clients.
• Attention to Detail: High accuracy in data entry and numerical analysis.
• Education: High school diploma required; bachelor’s degree in accounting, Finance, or Business preferred.

• Experience with ERP systems.
• Knowledge of multi‑entity or multi‑state accounting.

• Prolonged periods of sitting and working on a computer.

• Flexibility: Emphasize that the duties may change daily based on which team they are supporting (e.g., one week in AP, the next in billing).
• Independence: "self‑motivated" and "minimal supervision".
• Cultural Fit: They must be personable and able to build positive relationships with team members to reach company goals.