Accounts Payable Associate

From materials and people to data and technology, Stuller's Finance and Administration team analyzes and safeguards our company's assets. If your strength is in numbers and spreadsheets or legal documents and law enforcement, join our team to help ensure the safety and precision analytics of our precious resources.

The Accounts Payable Associate supports efficient daily operations of the Accounts Payable function by processing invoices, maintaining accurate vendor records, and ensuring adherence to internal controls. This role works closely with AP Specialists and the AP Manager to ensure timely and accurate payment processing.

Key Responsibilities:

* Process vendor invoices accurately and timely in Oracle Fusion AP, including PO and non-PO invoices.

* Validate invoices, match against POs and receipts, and resolve exceptions within Oracle Fusion workflows.

* Research and clear invoice holds, discrepancies, and price/quantity variances.

* Maintain vendor records and ensure compliance with policies and internal controls.

* Respond to vendor inquiries regarding invoice status, payments, and discrepancies.

* Prepare and process weekly and ad-hoc payment runs (ACH, wire, check).Support month-end close through AP accruals, reconciliations, and reporting.

* Collaborate with Procurement, Receiving, and Finance teams to resolve AP issues.

Basic Qualifications:

* Associate degree in Accounting or related field.

* 2-5 years of accounts payable experience.

* Strong understanding of 3-way matching (PO, invoice, receipt).

* Hands-on experience with invoice processing and payment cycles.

* Proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, basic formulas).

* Strong attention to detail and ability to meet deadlines in a fast-paced environment.

* Effective communication skills for working with vendors and internal stakeholders.

Preferred Qualifications:

* Experience working in shared services or multi-entity environments.

* Solid understanding of accounting principles including accruals and expense recognition.

* Experience supporting month-end or year-end close.

* Experience with fixed assets in Oracle Fusion.