Accounting Services Coordinator

Job no: 495709

Work type: Staff Full-Time

Location: Lafayette, LA

Categories: Accounting

Department: Administration & Finance

Type of Appointment: Unclassified - Administrative/Staff

Work Habits: 40%

• Responsible for the payment of invoices and reconciliation of voucher payables and vendor statements. Prepares Accounts Payable report at fiscal year-end.
• Participates in the monthly reconciliation of open purchase orders with the Purchasing and Receiving Department.
• Provides budget support.
• Complies and analyses of data required for the preparation of specialized monthly, quarterly, and annual reports.
• Confers with managers regarding problem areas and makes recommendations for increasing efficiency.
• Participates in the development of new accounting techniques, in the design and implementation of accounting subsystems, in compilation of manuals for accounting and other applications, and in preparing managerial reports in compliance with generally accepted accounting principles and federal and state laws, regulations and procedures.
• Assists with the overall operation of the College budgeting, grants, purchasing, and financial reporting to ensure that state, federal and institutional guidelines are followed. Formulates, recommends, and helps implement departmental goals, objectives, and timetables so as to contribute to the overall mission of Administration and Finance.
• Provides sound decisions where professional judgment is required, while maintaining compliance with regulatory guidelines.
• Monitors individual and shared email inboxes and answers individual and shared phone lines.
• Provides outstanding customer service.
• Ensures proper procedures are followed concerning data management, file maintenance, and confidentiality.
• Communicates with auditors, students, third party contractors, vendors, banks for the purpose of providing information and technical assistance needed to resolve fiscal issues.
• Predictable and reliable attendance is required in order to provide consistency and continuity of business services.
• Performs related duties and responsibilities as assigned.

Behavioral Standards: 20%

• Participates in the development of new accounting techniques, in the design and implementation of accounting subsystems, in compilation of manuals for accounting and other applications, and in preparing managerial reports in compliance with generally accepted accounting principles and federal and state laws, regulations and procedures.
• Provides outstanding customer service.
• Communicates with auditors, students, third party contractors, vendors, banks for the purpose of providing information and technical assistance needed to resolve fiscal issues.
• Performs related duties and responsibilities as assigned.

Institutional Support: 20%

• Confers with managers regarding problem areas and makes recommendations for increasing efficiency.
• Participates in the development of new accounting techniques, in the design and implementation of accounting subsystems, in compilation of manuals for accounting and other applications, and in preparing managerial reports in compliance with generally accepted accounting principles and federal and state laws, regulations and procedures.
• Assists with the overall operation of the College budgeting, grants, purchasing, and financial reporting to ensure that state, federal and institutional guidelines are followed. Formulates, recommends, and helps implement departmental goals, objectives, and timetables so as to contribute to the overall mission of Administration and Finance.
• Monitors individual and shared email inboxes and answers individual and shared phone lines.
• Provides outstanding customer service.
• Performs related duties and responsibilities as assigned.

Team Relations: 20%

• Participates in the monthly reconciliation of open purchase orders with the Purchasing and Receiving Department.
• Confers with managers regarding problem areas and makes recommendations for increasing efficiency.
• Assists with the overall operation of the College budgeting, grants, purchasing, and financial reporting to ensure that state, federal and institutional guidelines are followed. Formulates, recommends, and helps implement departmental goals, objectives, and timetables so as to contribute to the overall mission of Administration and Finance.
• Performs related duties and responsibilities as assigned.

Other duties as assigned.

• Associate Degree or three years of experience in related field.

• Job-specific
  
  Skills:
  
  Ability to prioritize and handle multiple priorities in a fast-paced environment. Detail oriented; high degree of accuracy. Able to meet deadlines. Excellent oral and written communication skills. Excellent organizational and analytical skills. Ability to be an effective team member and display initiative. Proficient with MS Word, Excel and Outlook.
• Language
  
  Skills:
  
  Ability to read and understand general business periodicals or governmental regulations. Ability to write…