Administrative Coordinator

Overview

The Louisiana Physical Therapy Board’s mission is to protect the public health, safety and welfare, and to provide for state administrative control, supervision, licensing, and regulation of the practice of physical therapy in Louisiana. The enabling law reflects our mission, objectives, and approach to performing our functions. We’re looking for an Administrative Coordinator to join our agency. The Administrative Coordinator plays a key role in supporting staff at all levels, assisting with the day-to-day operations of the office, and serving as the first point of contact for visitors.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: the ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Emotional Intelligence: The ability to identify and understand emotions in oneself and others and use that understanding to manage one's behavior and relationships.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

If you’re motivated, organized, and thrive in collaborative work environments, this could be the opportunity for you! No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Administrative Coordinator is primarily responsible for assisting office staff in a variety of administrative tasks, including routine paperwork, computer data entry, organizing travel and calendars, and preparing for meetings.
• Work with all staff members to provide administrative support. Proactive, ethical, and a team player approach is desirable.
• Receives, scans, and distributes mail.
• Quick Books entry/general data entry.
• Assists staff in routine admin tasks, including mailing.
• Coordinates calendar and schedules meetings for staff, board members, and advisory committee members.
• Process mailing list requests according to board policy.
• Coordinates travel for staff, board members, and advisory committee members.
• Orders, receives, and distributes office supplies.
• Serves as receptionist for the office.
• Completes annual audit of licensure files.
• Prepares meeting rooms for all meetings. Additional work as needed.
• Board Meeting:
  Prepares boardrooms for all in-person meetings, including board meetings.

Position-Specific Details:

• Appointment Type: Probational
• Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, or 3
• Work Schedule: 7:30 a.m. – 4:00 p.m., Monday – Friday
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

• Jessica Alwell
• Louisiana Physical Therapy Board
• Ext
  103
• jessica