Coordinator, College Reach Out & Academic Affairs

Coordinator, College Reach Out & Academic Affairs

Coordinator, College Reach Out & Academic Affairs Job no: 495653 Closes: 8/3/2026 4:55:00 AM Work Type:
Staff Full-Time Locations:
Lafayette, LA Categories:
Academic Affairs

College:South Louisiana Community College

Department:Academic & Student Affairs

Type of Appointment:Unclassified - Administrative/Staff

Salary:$34,700.

Work Habits: 30%

• Maintain day-to-day operational efficiency across all DE functions.
• Ensure college policies and procedures related to admissions, registration, billing, and program completion are followed.
• Assist in standardizing DE processes, including admissions, enrollment, registration, billing, graduation, and related areas.
• Stay current on relevant policies, regulations, and funding sources, including updates from Perkins, 2.0 Pathways, SCA, TOPS Tech, and the Workforce Commission.
• Work with the Director to maintain a comprehensive manual of standardized DE procedures.
• Manage the input and upkeep of DE attributes in Banner in coordination with Admissions and Student Accounts.
• Oversee the DE software system (Canusia) to ensure timely enrollment each semester.
• Maintain and update the DE Hire Orientation Packet.
• Collaborate with internal offices—including Admissions, Registrar, Financial Aid, Orientation, and Testing—to ensure accurate and efficient DE operations.
• Support Academic Affairs by ensuring DE faculty are properly credentialed, observed, and provided appropriate instructional resources.
• Monitor and maintain accurate documentation and records to support compliance and reporting.

Behavioral Standards: 20%

• Adapt to new processes, changes, or challenges quickly and maintain contingency plans when necessary.
• Demonstrate professionalism and effective working relationships with faculty, staff, administrators, and students.
• Maintain honesty, integrity, and confidentiality in all responsibilities.
• Adhere to the college dress code and maintain a professional demeanor and communication style.
• Arrive on time and demonstrate predictable, reliable attendance to ensure continuity of services.
• Maintain a positive attitude and openness to innovation and improvement.
• Participate in required state and college training.
• Commit to continuous learning and professional development.

Institutional Support: 30%

• Process dual enrollment applications in accordance with all policies and eligibility requirements.
• Provide data support for academic affairs systems, including but not limited to retention (Conex Ed, Degree Works,) integrity (maxient), and the college catalog
• Build and maintain DE courses in SIS and DE software systems.
• Ensure proper credentialing of dual enrollment instructors.
• Verify student eligibility, contact hours,, and credit hours in coordination with high schools.
• Ensure parent/guardian signatures are obtained for DE enrollment packets.
• Prepare files for Banner uploads and assist with uploads as needed.
• Verify course rosters with high school instructors, update DE software, and store signed rosters in One Drive.
• Provide roster updates to the Registrar's Office, including drops and adds.
• Ensure proper withdrawal procedures are followed and notify appropriate SoLAcc offices.
• Support Student Accounts with processes for Top Tech funding and DE billing.
• Update the state-wide payment portal annually and archive prior-year data.
• Ensure MOUs with school districts are completed, signed, and appropriately filed.
• Assist with DE student transcript requests.
• Coordinate processes for home school dual enrollment students.
• Maintain updated DE contact lists for counselors, instructors, gatekeepers, superintendents, and principals.
• Track DE sites and program-level distribution of course offerings.
• Maintain the dual enrollment email account and distribute essential program communications.
• Coordinate appointments, meetings, and travel for the Director and Assistant Director.
• Work closely with Enrollment Management to monitor dual enrollment trends.
• Support updates to DE materials and submit website changes to ensure accuracy and clarity.
• Develop and maintain DE surveys as needed.
• Conduct regular audits and quality checks to ensure accuracy of curriculum,…