Office Assistant

Job Details

Job Location:

Lafayette Area
- Lafayette, LA 70503, Position Type:
Part Time, Education Level: Not Specified, Salary Range: $15.00 - $18.00 Hourly,

Travel Percentage :
Negligible,

Job Shift: Day, Job Category:
Admin
- Clerical,

Job Summary:

As our Office Assistant, you'll be the first point of contact for clients and staff, and the backbone of our day-to-day administrative operations. You'll work closely with leadership to support scheduling, communication, and recordkeeping across the company.

• Answer phones, greet visitors, and manage general correspondence
• Coordinate staff scheduling and support client communication
• Maintain accurate records and files, including basic data entry for billing and payroll
• Order and track office and cleaning supplies
• Provide administrative support to leadership and field teams
• Help maintain a positive, professional office environment

• Be Happy
• Knowledgeable in Microsoft 365 Business Suite
• Answer the phone, according to the phone answering procedure, track all calls
• Check, address emails upon arriving and continually throughout the day, voice mail as well
• Check Express Time Data Manager for previous day of clocking in, correct all the time
• Should there be outstanding invoices, validate all invoices, credit cards, misinformation, etc
• Validate all booked appointments
• Look over schedule for efficiencies that may be made more effective
• Address any questions the technicians may have, schedules, off holidays, time off, etc
• Be mindful of and seeking ways in which White Glove may save money/reduce cost of operating
• Work on the development of Policies and Procedure, from the business wheel, in Process Street
• Secure the office at the end of the day

• High School Diploma or equivalent required
• No experience required; we will train the right candidate
• Must pass a background check (i.e., no criminal charges within the last 7 years)

• Sitting or standing at computer
• Must be able to lift, bend, stoop, carry a few items 50 lbs.