Administrative Coordinator

Administrative Coordinator 3

The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient operations for students, faculty, staff, and visitors.

We're looking for an Administrative Coordinator 3 to join our University of Louisiana at Lafayette team. The Administrative Coordinator 3 performs a wide variety of clerical and administrative duties requiring independent judgment in support of staff members and/or the operations of an organizational unit or program.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to be open and willing to follow guidance or instructions.
• Managing Resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically:
  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Two years of experience in administrative services. Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Perform administrative and clerical duties in accordance with established rules, regulations, policies, and procedures.
• Process routine paperwork and enter information into departmental logs, databases, or other systems.
• Communicate with other departments, customers, and individuals regarding departmental or program-related matters.
• Assist with document imaging processes, including maintaining records and logs of imaged files.
• Prepare requisitions for the purchase of supplies and enter purchasing information into applicable systems.
• Compile information from various sources and prepare specialized reports in accordance with departmental standards.
• Provide clerical and administrative assistance to management.
• Maintain appointment schedules and assist with coordinating meetings and other activities.
• Prepare travel-related documents and arrangements as required.
• Assist management with routine administrative matters and communications.
• Assist with administrative functions such as property control, purchasing, and safety as assigned.
• Maintain accurate departmental records, files, and documentation.
• Perform related duties as assigned.

Position-Specific Details:

• Appointment Type: Probational
• Work Location: University of Louisiana at Lafayette, Lafayette, LA 70504, College of Sciences
• Compensation: $13.77/hour

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave – Up to six weeks paid parental leave More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ((Use the "Apply for this Job" box below).). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ()
• Louisiana School Employees…