Payroll Representative​/Human Resources Assistant

Primary Purpose & Function

Payroll Representative/Human Resource Assistant is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, issuing pay and pay-related information to employees and providing assistance with the day-to-day operations of the Human Resource Department. They will assist in carrying out various human resource programs and procedures for all company employees. Resumes can be emailed to Jenny Dupont at

• Enter and maintain payroll records biweekly in the payroll management system (New hires and any changes that are submitted after the employee is hired.)
• Compile, calculate and enter payroll data such as, but not limited to, time sheet, garnishments, vacation or sick/personal time, benefit deductions, payroll advances and car allowance.
• Review data received for completeness and accuracy.
• Contact various department supervisors for any missed or inaccurate information.
• Process and issue employee paychecks and statements of earnings and deductions timely and accurately.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Verify information on check stubs to ensure proper taxes and deductions have been deducted according to federal and state regulations.
• Scan and email necessary documents/reports at the close of each payroll process.
• Perform customer service functions by answering employee and other departmental requests and questions.
• Research and resolve payroll discrepancies by collecting and analyzing information.
• Upon termination of an employee, compile and deduct any debit due by the employee from their final paycheck.
• Keep your supervisor/manager advised of potential problem areas and recommend solutions as appropriate.
• Perform filing, copying and scanning.
• Conform with and abide by all state and federal regulations, policies, work procedures, and instructions.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Contribute to team effort by accomplishing related results as needed.
• Examine employee files to answer inquiries and provide information for personnel actions.

• Assists with the following:
• Maintenance of Human Resource information system records.
• Maintenance of employee information in the DISA website to ensure the information is accurate and current.
• Maintains record of candidate’s status as they proceed through the employment process and notifies the manager once the candidate has met all HR requirements.
• Arrangement of appointments for existing employees that have been randomly selected for drug screening. Files employee’s results properly.
• Reporting of separation of employment information through the Department of Labor website. Print DOL document twice. Retain a copy for our records and mail the employee’s copy. Termination documents must be filed within 72 hours after an employee has been terminated.
• Mailing separation notices and other state required documents to employee following separation of employment.
• Performs other duties as required.

• Attention to detail
• Strong organizational skills
• Excellent written and verbal communication
• Timely follow-up
• Ability to prioritize
• Computer software acumen
• Ability to multi-task

• 3+ years of payroll experience (150+ Employees)
• DISA and ISNetworld experience a plus.
• High school diploma or equivalent

• None