Administrative Assistant. Lagrange Move Collective

Administrative Assistant Essential

Qualifications/Knowledge:
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Experience in working in a Human Resources environment and local government is preferred. Knowledge of modern office practices and procedures. Knowledge of county and departmental policies and procedures;

knowledge of employment laws. Knowledge of computers and job‑related software programs (Microsoft Office Word, Excel, PowerPoint and Outlook). Knowledge of customer service principles; skill in providing excellent customer service. Skill in prioritizing multiple projects and organizing work; must be able to work independently. Skill in the maintenance of files and records. Skill in the use of such office equipment as a computer, scanner, fax machine and copier.

Skill in oral and written communication; excellent verbal, written and telephone skills.

Requirements:
Answers phone and screens calls; refers to the appropriate personnel; greets visitors and provides information and assistance; responds independently when possible; assists with employment verifications via phone. Prepares and posts job announcements to websites; updates job descriptions as needed; distributes job postings to the Department of Labor, Indeed and to other recruiting websites and agencies; communicates with agencies and organizations regarding job announcements.

Prints online employment applications and checks them for accuracy; enters applicant information into Excel spreadsheet for tracking purposes; forwards applications to the appropriate county department. Interprets and explains Human Resources Policies and Procedures to employees and supervisors. Maintains and copies files, records, various reports and other materials; prepares and distributes correspondence as necessary. Assists with Open Records Requests of Personnel Files.

Processes new hires; requests background checks; schedules drug tests; prepares correspondence; conducts new hire orientations; prepares and distributes new hire packets; assists with Benefit Orientations. Maintains office supply inventory and orders office supplies as needed; obtains purchase orders and processes invoices for payment; coordinates the maintenance of office equipment. Assists with the Employee Service Award Program and The Richard English Jr.

Strongest Link Award Program. Maintains/updates employee files; scans documents into Lasher fiche; files hard copies; prepares files for storage and retrieves files from storage. Assists with entering and tracking data related to drug tests, employee driver's license, and workers’ compensation accidents. Assists employees with the completion of tax forms, direct deposit forms and insurance forms. Writes receipts for retiree insurance payments;

mails receipts; sends letters for late payments; forwards payments to Finance staff for deposit. Performs all other related duties as assigned.