Executive Administrative Assistant

** Overview*
* ** Be inspired**  **.*
* ** Be rewarded. Belong. At Emory Healthcare.*
* At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

+ Comprehensive health benefits that start day 1

+ Student Loan Repayment Assistance & Reimbursement Programs

+ Family-focused benefits

+ Wellness incentives

+ Ongoing mentorship, _development,_ and leadership programs

+ And more

*
* Work Location:

LaGrange, GA*
* ** Description*
* The Executive Administrative  Assistant provideshigh-leveladministrativeandoperationalsupporttoexecutiveleadership.

Thisrolemanagesexecutivecommunications,coordinatesschedulesandtravelarrangements,organizesmeetingsandevents,andoverseesadministrativeprocessestoensureefficientdepartmentoperations.

Thepositionservesasakeyliaisonbetweentheexecutiveandinternalorexternalstakeholders,exercisingindependentjudgment,discretion,andknowledgeoforganizationalpolicies.

The Executive Administrative Manageralsosupportsdepartmentaloperationsbymanagingadministrativestaff ,coordinatingbudgetsandreporting,andassistingwithpolicydevelopmentandimplementation.

** RESPONSIBILITIES*
* ** Executive*
* ** Support*
* ** and*
* ** Communication*
* + Answerexecutivetelephones,screen calls,androuteinquiriestoappropriatestaffmembers.

+ Greetvisitorsprofessionally,assesstheirneeds,anddirectthemtoappropriatepersonnel.

+ Receiveandreviewincomingcorrespondence,respondingindependentlytoroutinemattersanddraftingresponsesforexecutivesignaturewhenappropriate.

+ Reviewoutgoingcorrespondenceforaccuracy,consistency,andcompliancewithorganizationalpolicies.

+ Serveasarepresentativeoftheexecutivewithintheorganizationandcommunicateexecutiveprioritieswhenappropriate.

** Scheduling,*
* ** Travel,*
* ** and*
* ** Meeting*
* ** Coordination*
* + Managecomplexexecutivecalendarsandprioritizeappointments,meetings,andschedulingrequests.

+ Arrangedomesticandinternationaltravelincludingitineraries,accommodations,and transportation.

+ Prepareexpensereportsandtraveldocumentation.

+ Coordinatemeetingsandspecialevents,including:

+ Reservingmeetingspaceandfacilities

+ Arrangingaudiovisualequipmentandmaterials

+ Coordinatingspeakersandcateringservices

+ Preparingagendasandorganizingmeetinglogistics

+ Prepareexecutivesfordailymeetingsandactivities.

+ Mayfacilitateorchairmeetingsonspecificoperationalissuesandassistindevelopingactionplansandfollow-upitems.

** Administrative*
* ** Operations*
* ** and*
* ** Records*
* ** Management*
* + Developandmaintaindepartmentalfilingsystemsandadministrativeprocedures.

+ Retrieveandprovideinformationforinternalandexternalrequests.

+ Typeandpreparecorrespondence,reports,presentations,andmanuscripts.

+ Preparecharts,graphs,andpresentationmaterials.

+ Coordinatewithexternalpartnerssuchastypesettersandpublishersforproductionofcommunicationmaterials.

+ Operatestandardofficeequipmentincludingcomputers,telephones,copiers,andrelatedtechnology.

** Data*
* ** Management,*
* ** Reporting,*
* ** and*
* ** Budget*
* ** Support*
* + Gather,review,verify,andconsolidatedatafordepartmentalreportsandpresentations.

+ Designandgenerateroutineandad-hocreportsorstatisticalanalyses.

+ Supportdepartmentbudgetpreparationandmonitoringofbudgetvariances.

+ Forecastdepartmentalexpendituresandrecommendpurchaseofmajorequipment.

+ Authorizecertainexpenditureswithinapproveddepartmentalbudgets.

** Staff*
* ** Coordination*
* ** and*
* ** Administrative*
* ** Leadership*
* + Maysuperviseorcoordinatetheworkofclerical,secretarial,oradministrativestaff.

+ Assignanddistributeworkassignmentstoteammembers.

+ Participateintherecruitment,training,anddevelopmentofadministrativestaff.

+ Provideinputintoperformanceevaluationsandemployee-relatedactions.

+ Initiateandprocessemployeetransactionsafterappropriatereviewandapproval.

+ Assistwithresolvingemployeeconcernsanddeterminingappropriateactions.

** Policy*
* ** and*
* ** Organizational*
* ** Support*
* + Interpretdepartmentalpoliciesandproceduresforstaff.

+ Communicateupdatestopolicies,procedures,anddepartmentalguidelines.

+ Reviewandrevisedepartmentalpoliciesandformsincompliancewithorganizational,state,andfederalregulations.

+ Identifywhennewpoliciesoroperationalproceduresareneeded.

+ Provideguidancetoemployeesandreferthemtoappropriatedepartmentsforinterpretationoforganizationalpolicies.

** MINIMUM QUALIFICATIONS*
* ** Education*
* Bachelor'sdegreeinoneofthefollowingorarelatedfield:

+ Business Administration

+ Communications

+ Public Administration

+ Orarelateddiscipline

** Experience*
* + Three (3) yearsofofficeadministration,seniorsecretarial,orrelatedexperience

** Equivalent*
* ** Experience*
* + Seven (7) yearsofofficeadministration,seniorsecretarial,orrelatedexperiencemaysubstituteforabachelor'sdegree.

** Technical*
* ** Skills*
* + Experienceusingpersonalcomputersoftwareapplicationssuchaswordprocessing,spreadsheets,andpresentationtools.

+…