Accountant, Financial Reporting, Bookkeeper​/ Accounting Clerk

About the Sawdust Art Festival Located in the heart of Laguna Beach, the Sawdust Art Festival is a premier non-profit organization dedicated to celebrating and sustaining our vibrant local artist community. Operating on a beautiful multi-acre property featuring eucalyptus groves, waterfalls, and beloved handcrafted structures, we host over 200,000 visitors annually across our iconic Summer Festival and Winter Fantasy events.

We are a dynamic, hands-on environment where creativity meets complex logistics—supporting over 180 exhibiting artists, booking over 100 musical acts, and managing high-volume hospitality operations. We thrive on teamwork and excellence, offering a unique workplace where your hard work directly builds the magic of the festival experience every single day.

Position Summary The Sawdust Art Festival is seeking a highly meticulous and reliable Part-Time Accounting Manager. This is a hands-on, in-office role (2-3 days per week) requiring 15-20 hours weekly during our off-season, with a likely increase in available hours during our busy summer festival preparations and operations. We are looking for a dedicated professional who genuinely enjoys the day-to-day routine of general bookkeeping, data entry, and timely financial reporting for a heavy transactional $3.5 million operating budget, but who can identify opportunities for optimization and execute any SOP changes.

Location:

Laguna Beach, CAType:
Part-time

Reports to:

General Manager

Hours:

15-20 hours per week, with flexibility. Seasonal needs may shift the work week/schedule, along with the opportunity for additional hours during our festival periods.

Status:
Non-Exempt Hiring Range: $44.00 to $55.00 per hour

Key Responsibilities Execute precise day-to-day bookkeeping, including data entry, accurate check writing, invoice creation, reimbursement requests, and reviewing the weekly AP and AR aging summaries.

Prepare timely, error-free monthly P&L statements and reconcile the Balance Sheet, in accordance to GAAP, prior to monthly Board presentations.

Coordinate directly with the Development Director to accurately identify restricted gifts, track restricted grant spending, and release funds appropriately.

Monitor daily cash balances heavily during off-seasons to ensure liquidity for payroll coverage prior to ticket revenue intake.

Serve as the lead contact for the annual independent financial audit and the IRS Form 990 tax filing, and preparing required information for such.

Manage all CDTFA reporting and payments.

Maintain and update the "Schedule of Fixed Assets" and annual capital depreciation logs.

Maintains strong internal controls to safeguard financial data and assets.

Support budgeting and forecasting activities by providing accurate and timely financial data.

Qualifications & Requirements Proven experience as a Full-Charge Bookkeeper, Senior Accountant, or similar role.

Nonprofit accounting experience a plus.

Demonstrates the ability to anticipate and solve practical problems or resolve issues.

Ability to organize, prioritize and to carry out multiple tasks simultaneously with an extremely high attention to detail.

Proficiency in Quick Books/QBO and MS Excel Ability to work independently and as part of a team Ability to work on-site at our Laguna Beach office 2-3 days a week.

Effective communication skills, both verbal and written, with the ability to present financial information to diverse audiences.

The ability to maintain confidentiality is critical.

Benefits As a part-time position, standard benefits do not apply, unless required by CA Labor Law. However, the potential for health benefits may be negotiated, if desired.
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