Engineering & Purchasing Administrative Assistant - Full Time

At Hyatt, we believe our guests choose us because of our caring and attentive colleagues who are dedicated to delivering exceptional experiences. The Engineering & Purchasing Administrative Assistant plays an integral role in supporting the day-to-day operations of both the Engineering and Purchasing departments by providing comprehensive administrative and operational support.

Reporting to the Director of Engineering, this position is responsible for coordinating departmental administrative functions, supporting purchasing and inventory processes, processing payroll and invoices, maintaining accurate records, and serving as a key point of contact for vendors, contractors, and internal departments. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize multiple responsibilities in a fast-paced hospitality environment.

Essential Functions

* Provide administrative support to the Director of Engineering and the Engineering & Purchasing teams.

* Answer departmental telephone calls, emails, and inquiries in a courteous, professional, and timely manner.

* Create, issue, and maintain purchase orders in accordance with Hyatt purchasing standards.

* Process, reconcile, and code invoices while ensuring timely and accurate payment processing.

* Obtain vendor statements and assist in resolving billing discrepancies.

* Maintain appropriate inventory levels by ordering engineering supplies, maintenance materials, office supplies, and other departmental items.

* Verify receipt of incoming products, deliveries, and guest packages, ensuring proper documentation and distribution.

* Assist with monthly inventory counts, reconciliation, and reporting.

* Process departmental payroll, review timecards, and complete payroll corrections as necessary.

* Coordinate contractor scheduling, service appointments, work orders, and departmental meetings.

* Maintain organized filing systems, purchasing records, and departmental documentation.

* Support administrative reporting and other operational projects as assigned.

* Foster positive working relationships with guests, colleagues, vendors, and contractors while providing exceptional customer service.

* Perform additional administrative and operational duties as assigned to support the needs of the Engineering and Purchasing departments.

The hourly rate for this position is $22.00 per hour.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.