Accounts Payable Clerk

Accounts Payable Clerk (Full-Time)

Compensation: USD $27.00/Hr.

Location:

US-HI-Lahaina, Royal Lahaina Resort.

Employer:

Highgate Hotels.

The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communication of all disbursements in accordance with Highgate Hotel's policies and procedures.

• Analyze and maintain vendor communication and correspondence, including reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.
• Ensure all expenses are processed timely, coded properly, and accrued monthly.
• Monitor and ensure compliance with Highgate Hotel's approval levels, expense reporting procedures, employee relocation disbursements, expense coding, and other policies and procedures as required.
• Maintain purchase order systems, including a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
• Perform monthly AP meeting with department heads.
• Ensure compliance with applicable state tax regulations.
• Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
• Ensure overall department/vendor satisfaction.

• High School diploma or equivalent required.
• At least one year of progressive experience in a hotel or related field preferred.
• College coursework in related field helpful.
• Ability to understand and utilize basic computer equipment and applications, including word processing and spreadsheet applications.
• Flexible and willing to work long hours as required.
• Sedentary work (exerting up to 10 pounds of force occasionally).
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate verbally and in writing to all levels of employees and guests in an attentive, friendly, courteous, and service-oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Attend all hotel-required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards.
• Maintain high standards of personal appearance and grooming, including wearing the proper uniform and nametag.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Effectively handle problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Understand and apply complex information and data from various sources to meet appropriate objectives.
• Cross-train in other hotel-related areas as needed.
• Maintain confidentiality of information.
• Show initiative, including anticipating vendor or operational needs.
• Perform other duties as requested by management.